Business Operations & Finance Manager

Reports to: Executive Director
Department: Administration & Operations

Position Overview

The Business Operations & Finance Manager is responsible for overseeing the financial, administrative, and operational systems that support the strategic growth and efficiency of 3 Little Birds LLC. This position plays a critical role in maintaining fiscal integrity, optimizing internal processes, and supporting the organization’s long-term business objectives.

The ideal candidate is an analytical and detail-oriented professional with a solid understanding of payroll administration, accounting principles, and operational management. This role requires a proactive approach to improving financial performance, ensuring compliance, and driving operational excellence across departments.

Key Responsibilities

Financial Management & Payroll

Administer biweekly payroll accurately and in compliance with applicable federal and state regulations.
Manage financial tracking, reporting, and reconciliation processes in coordination with external accountants or financial partners.
Support budgeting, cash flow management, and expense oversight to maintain fiscal accountability.
Identify and implement strategies to improve profit margins and operational efficiency.

Operations Management

Oversee administrative and operational systems to ensure effective coordination across all company functions.
Develop and enforce standardized procedures, documentation, and compliance processes.
Manage vendor relationships, contracts, billing, and related financial documentation.
Monitor key operational metrics and report findings to the Executive Director.

Strategic Growth & Performance

Partner with leadership to develop and execute initiatives that enhance business growth and sustainability.
Analyze financial and operational data to identify performance trends and recommend data-driven improvements.
Support business expansion activities, including service diversification and process scalability.

Leadership & Collaboration

Work cross-functionally with department managers to align operational systems with program goals.
Promote a culture of accountability, precision, and continuous improvement within the organization.
Serve as a trusted advisor to leadership on financial and operational matters.

Qualifications

Bachelor’s degree in Business Administration, Accounting, Finance, or related field required.
Minimum of 3 years’ experience in operations, finance, or payroll management (healthcare or human services experience preferred).
Proficiency with payroll platforms (ADP preferred) and financial management software.
Demonstrated ability to analyze data, manage budgets, and streamline operational workflows.
Exceptional organizational, analytical, and communication skills.
High ethical standards and commitment to confidentiality.

Performance Indicators

Payroll and financial functions are executed with accuracy and compliance.
Operational systems are efficient, standardized, and scalable.
Leadership is supported with timely, accurate data and actionable insights.
The organization demonstrates consistent growth and fiscal health.

Job Type: Part-time

Pay: $27.00 - $30.00 per hour

Expected hours: 20 per week

Work Location: In person

3 Little Birds LLC

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