We are a leading art world authority shaping the conversation across art, culture, and the global creative economy. Our mission is to provide high-value and high-engagement content and commentary to professionals, collectors, and expanding high-scale ‘art curious’ communities around the world.

Role overview:

Art Basel is looking for a highly organized, detail-oriented, and proactive VIP Relations Coordinator to join our Americas team. This role is ideal for someone passionate about the global art world, client engagement, and high-level event coordination.

Working closely with the Global Head of Collector & Institutional Relations, the Americas VIP team, and our International VIP Representatives, you will play a key role in delivering exceptional experiences for our most valued clients across the region especially in the lead-up to Art Basel Miami Beach.

Your Responsibilities:

Provide day-to-day administrative and operational support to the Global Head of Collector & Institutional Relations
Maintain and ensure accuracy of client data within the CRM system
Conduct ongoing research to identify and profile collectors, institutions, and key art world stakeholders
Act as a liaison for VIP Representatives, ensuring seamless communication and information flow
Support planning and execution of VIP initiatives for Art Basel Miami Beach and regional events
Manage VIP ticketing and assist with guest coordination
Process and track invoices for VIP Representatives
Support the Art Basel Miami Beach Fair Director with administrative tasks (including travel & expenses)
Coordinate with internal teams (e.g., Partnerships) on events and client cultivation opportunities
Maintain a global calendar of key art world events
Provide support across other Art Basel shows (Basel, Paris, Hong Kong, Doha) as needed

Your Profile:

Strong proficiency in Microsoft Excel, Word, and PowerPoint
Excellent analytical, research, and organizational skills
High attention to detail with strong written and verbal communication abilities
Ability to manage multiple priorities in a fast-paced, international environment
Strong interpersonal skills and a client-focused mindset
Flexibility to work evenings and weekends during peak periods
Interest in the art world, luxury sector, or cultural events
Additional languages are a strong plus

Art Basel

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