About the Art Complex Museum

The Art Complex Museum (ACM), located on a 13-acre woodland campus in the historic seaside town of Duxbury, Massachusetts, houses the art collection of the Carl A. Weyerhaeuser family — more than 8,000 objects, including American and European prints, rare books, American paintings, Shaker furniture, Asian art, and other works. Supported by a dedicated endowment and free to the public since 1971, ACM serves as a regional center for the visual arts, presenting exhibitions, educational programs, and cultural events for diverse audiences.

Executive Assistant to the Executive Director

ACM is seeking a detail-oriented, resourceful individual to join our close-knit team as Executive Assistant to the Executive Director.

This is a full-time role with meaningful involvement across every area of a respected regional museum — from board-level communications and event coordination to providing administrative support for ACM’s volunteer program. The Executive Assistant will play a critical role in advancing ACM’s short- and long-term organizational objectives.

As Executive Assistant, you will:

Support the Executive Director in all organizational areas, working cross-functionally and collaborating closely with museum staff, board members, volunteers, vendors, artists, and other stakeholders.
Provide administrative support for ACM’s volunteer program, including coordinating volunteer schedules and tracking engagement data for the Executive Director.

Primary Duties and Responsibilities

Executive Director Support

Manage calendar(s), schedule meetings, and draft communications.
Organize meetings with internal staff, board members, and external partners, including managing agendas, distributing materials, and follow-up.
Draft, edit, and proofread correspondence, reports, presentations, and other materials.
Provide general administrative assistance to ensure smooth office operations.
Work closely with the Museum Assistant on event logistics and support.
Open and close the museum and provide operational support during open hours, including frequent weekend shifts.
Other duties as assigned.

Volunteer Coordination Support

Coordinate and maintain volunteer schedules to support museum open hours, special events, and educational programs.
Track volunteer engagement metrics and provide regular reports to the Executive Director.
Work collaboratively with and support the Museum Assistant on volunteer recruitment and onboarding and the Education and Programming Coordinator on volunteer training.

Skills and Qualifications

A collaborative, solutions-oriented approach, with strong organizational skills and a commitment to problem-solving.
Ability to work effectively both as part of a team and independently as a self-starter.
Exceptional interpersonal skills and comfort working with a wide variety of stakeholders (one-on-one and in larger groups), including staff, volunteers, board members, artists, vendors, and the general public.
Strong oral and written communication skills.
A keen attention to detail and quality.
Solid experience and comfort with technology, including working knowledge of Google Workspace (Drive, Docs, Calendar), Microsoft Office, and Adobe Creative Suite. Experience with Basecamp project management software is a plus.
Ability to handle sensitive and confidential information with the highest level of discretion.
Access to reliable transportation.
Experience in nonprofit administration, executive support, or organizational coordination is strongly valued.
Experience working in a museum or cultural organization is a plus.

Requirements

Bachelor’s degree or equivalent combination of education and experience.
Working knowledge of museums, art history, or contemporary art is a plus.

Schedule

This is a full-time, salaried position. The regular schedule includes weekend shifts during museum open hours (Wednesday–Sunday, 12:00–5:00 PM; Thursdays until 8:00 PM), with occasional evening and holiday coverage required. Flexibility to meet the changing needs of the museum is essential. At least one weekend a month in rotation with Museum Assistant and other staff.

Art Complex Museum

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