About the Role

We are recruiting a proactive and detail-oriented Event Coordinator to join our growing New York team. This is an exciting opportunity to play a foundational role as we expand our full-time staff presence in the US. You will work alongside our local team and trusted freelancers to support the planning, design, and delivery of smaller-scale projects, while providing essential administrative and operational support on our largest, high-profile events.

What You’ll Be Doing

Project Support: Assist the event team with project administration, including meeting agendas, asset management, and vendor research.
Financial Coordination: Handle day-to-day financial tasks such as creating purchase orders, reconciling vendor invoices, and managing budget documentation.
Operational Excellence: Manage smaller-scale projects from end to end, including event estimation, site operations, and on-site support.
Resource Management: Support the resourcing manager in sourcing and assigning freelancers within our network to ensure project success.
Drive Efficiency: Utilize AI tools and project management software to streamline processes and maintain high standards of cost-effectiveness and profitability.

What We Need From You

Experience: At least 2 years in a coordinator-level role within the US events industry, with experience as part of an event team.
Lifecycle Knowledge: A solid working knowledge of the event production lifecycle and project admin workflows.
Communication: Excellent communication skills, with experience managing client relationships and vendor communications.
Tech Savvy: Proficiency in Google Workspace, project management tools (e.g., Procim), and modern AI tools to drive efficiency.
Reliability: Ability to thrive in a fast-paced environment, with the flexibility to travel and work irregular hours (nights/weekends) as required by project schedules.

The Benefits

Competitive Salary: $70k - $100k (commensurate with experience).
Comprehensive Package: 401(k) matching, health & wellness benefits, and communication stipend.
Work-Life Balance: Hybrid working policy, paid company holidays, PTO, and paid family leave.

Requirements

Must be eligible to work in the United States.
Ability to work from our New York office 3 days per week.
Flexibility to travel within the US and globally for project installations and client engagements.

Equal Opportunity Employer

Brandfuel is an Equal Opportunity Employer and values diversity in the workplace. We comply with all federal, state, and local laws regarding nondiscrimination.

Brandfuel Ltd

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Event Coordinator