POSITION TITLE: PORT OPERATIONS COORDINATOR

POSITION OVERVIEW: This position will anticipate and provide a broad range of administrative support to ensure that all regional operations are in an effective, up to date and accurate manner. This includes but not limited to: assistance with employee training, financial processes, invoicing, compiling audit data and monitor maintenance and repair of North America.

Job Responsibilities

Track, complete and submit documentation for vehicle registrations and titles for plates.
Sort and distribute incoming mail.
Responsible to manage equipment inventory reports.
Manage US Accidents and procedures.
Utilize tracking systems to ensure all pieces of equipment are recorded.
Manage license and registrations for all equipment; ensure all license/registrations are current.
Manage all open PO's for NA Port, M&R and OTR M&R billing.
JDE Super user and trainer.
Regional M&R OOS.
Responsible for M&R dashboards/reporting.
Assist with budget as required.
Responsible for tracking all equipment transfers in and out of North America.
Manage / record annual accruals and physical inventory.
Manage, monitor and report Standard Time System/ JDE.
Provide back-up support to other team members and Port areas or miscellaneous assignments for efficient Port and M&R Operations.

Job Requirements

Minimum 1-2 years' experience in administrative or multi-level support role.
High School diploma required; Bachelor's degree preferred.
Able to multitask and work in a fast paced environment.
Excellent PC skills. Proficiency in Microsoft Word, Excel, and PowerPoint a must.
Adaptable and proactive.
Must be able to meet department goals with little direction, able to anticipate and make needed adjustments to schedules, meeting arrangements, travel arrangements, etc.
Strong organization, planning, and time management skills.
Ability to work under pressure; maintain problem-solving attitude.
Ability to manage financial processes, strong analytical ability.
Ability to define priorities and to handle multiple tasks and projects.
Strong written and verbal communication skills.

PHYSICAL ENVIRONMENT

Most work is performed in a temperature-controlled office environment.
Incumbent may sit for long periods of time at desk or computer terminal.
Incumbent may use calculators, keyboards, telephone, and other office equipment in the course of normal workday.
Stooping, bending, twisting, and reaching may be required in completion of job duties

Chiquita

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Port Operations Coordinator