Accounts Payable Associate (Entry-Level)

PRIMARY FUNCTION

The Accounts Payable Associate is an entry-level position responsible for supporting the day-to-day accounts payable process. This role is ideal for someone early in their accounting or finance career who is eager to learn, develop foundational skills, and grow within the organization. Training and ongoing support will be provided.

ESSENTIAL DUTIES AND FUNCTIONS

Reviews invoices for completeness and accuracy and enters transactions into the accounting system following established procedures
Matches invoices to purchase orders and supporting documentation with guidance as needed
Processes employee and special reimbursement requests in accordance with internal policies
Routes invoices requiring additional approval to the appropriate leadership for review
Assists with preparing disbursement checks and electronic payments
Files paid invoices and maintains organized accounts payable documentation
Helps maintain accurate accounts payable and check registers
Assists with monthly accounts payable aging reports
Maintains vendor files and retrieves documentation as requested
Communicates professionally with vendors and internal departments to help resolve invoice or payment questions
Supports the Accounting Manager by identifying invoices or expenses that may need to be accrued at month-end
Attends department, educational, and all-staff meetings as scheduled
Performs other related duties as assigned

Community Clinic of Maui, Inc.

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