Description

The Doherty Real Estate Group, a top-producing, community-focused real estate team in Mission Viejo, CA, is seeking a tech-savvy real estate assistant to drive operational excellence. Our mission is to deliver life-changing outcomes and a world-class experience to the families we serve-while also supporting local small businesses through our community initiatives.

We're looking for a dynamic and tech-savvy professional who can lead virtual assistant teams, refine systems, manage high-impact projects, oversee the entire sales cycle, manage deal flow, and provide exceptional client care, all while supporting our lead agents in a values-driven, fast-paced environment.

This remote position is ideal for an experienced Real Estate Executive Assistant with 3+ years supporting top-producing real estate teams. We also welcome candidates with comparable experience in real estate-related industries, such as providing high-level support to mortgage lenders.

In this role, you'll oversee virtual assistants, optimize systems and processes for maximum efficiency (leveraging AI when possible-whether through your own technical skills or by managing communication and execution), and lead complex projects from start to finish. You'll also ensure every client interaction is seamless, all while working standard PST business hours (8 AM - 5 PM).

If you're a natural leader who thrives on optimizing workflows, managing projects with precision, delivering outstanding client care, and transforming operational challenges into seamless systems, we want you on our team.

The Details:

Location: The business is located in Mission Viejo, CA. Remote anywhere in the USA, and you must be available to work PST hours.

Schedule: Full-time, Monday-Friday, 8 a.m. - 5 p.m., with some evening and rare occasional weekend flexibility. You must have a workplace free from distractions.

Salary: $75,000-$120,000 in addition to profit sharing

Benefits: Vacation Time, Sick Time, Holidays

Responsibilities

What You'll Do
• Executive Administrative Support: Provide comprehensive support by managing high-level communications, coordinating complex schedules, supporting the real estate sales cycle, and ensuring exceptional client care. You'll clear distractions and protect lead agents' time to keep them focused on revenue-generating activities.
• Strategic Operations & Performance: Partner with leadership to drive strategic initiatives, optimize workflows, and enhance systems with AI integration. Monitor and report critical metrics-cost per referral, appointments, and clients-daily through quarterly to ensure goal alignment and results.
• VA Team Leadership: Oversee a team of 4-10 virtual assistants whose primary role is to support you and the team with lead follow-up, marketing, transaction management, document management, vendor management, and scheduling. You'll be responsible for onboarding, training, and developing VAs-delegating tasks effectively, ensuring quality control, and guiding their growth from handling basic administrative work to managing more complex responsibilities such as marketing and transaction coordination.
• System Management & Tech Integration: Manage CRMs, task platforms, and AI tools while troubleshooting issues and implementing new technologies to streamline operations and reduce manual work.
• Real Estate Operations: Review seller disclosures, draft contracts providing guidance, and manage closing coordination tasks. Serve as secondary contact for agents, ensuring marketing efforts and follow-ups are handled effectively. As new agents are brought onto the team, you will support them by providing them with the tools they need to succeed.
• Communication & Accountability: Maintain clear team communication through Slack and Zoom, handle meeting follow-ups, and ensure action items are tracked and completed across all initiatives.
• Event Planning: From supporting your team with buyers and sellers, prepping your team for open houses and community engagement events, you ensure every detail is handled with care and that your agents consistently receive 5-star reviews.

Qualifications

We Know You

You're passionate about real estate and thrive in a team built on trust, integrity, accountability, and collaboration-embracing joy, grit, growth, respect, and care. With experience in real estate operations or related roles, you excel in fast-paced, high-volume environments while keeping every detail precise.

You know your strengths are in supporting others, and you are a natural leader; you know how to leverage your time, delegate effectively, follow through consistently, and get things DONE. You're tech-savvy, love leveraging AI and innovative tools, and constantly refine systems to scale businesses efficiently. Calm under pressure, resilient, and solutions-focused, you keep teams organized, productive, and moving forward.

Finally, you come with BATTERIES INCLUDED-bringing positivity, proactivity, and expertise to every challenge. Growth-minded, innovation-driven, and committed to excellence, you make an impact from day one.

To Qualify
• Experience: 3+ years supporting high-performing real estate professionals in a similar capacity
• License: An active real CA estate license is strongly preferred
• Skills: Proficiency in MLS, multiple CRMs, transaction management platforms, project management software, marketing platforms, Slack, Google Workspace, and several AI tools such as ChatGPT.
• Attributes: Extreme attention to detail, outstanding communication, and the ability to thrive under pressure.

How to apply: We appreciate your enthusiasm, but no calls or emails, please! Please apply directly. If you seem like a good fit for the job, you'll hear from our recruiters about the next steps!

We are an equal-opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Doherty Real Estate Group

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