Company Overview

Elegant Affairs is an award-winning event design and décor company celebrated for crafting unforgettable experiences that reflect the beauty of life’s most meaningful moments. With a deep appreciation for artistry and a meticulous eye for detail, we bring dreams to life for clients who seek nothing less than perfection.
No two events are ever the same—each begins with a spark, a vision, a story waiting to be told. Whether you're imagining a timeless, traditional wedding or an opulent, multi-day celebration infused with culture and personality, Elegant Affairs specializes in translating your unique vision into a seamlessly designed, one-of-a-kind event.

Summary

Elegant Affairs is seeking a highly organized, creative, and motivated Event Design Assistant to support our design team in producing thoughtfully curated, high-end events. This role is ideal for someone early in their career who is eager to gain hands-on experience across event design, logistics, and on-site production, while learning the behind-the-scenes execution of exceptional events.

The Event Design Assistant plays a key role in supporting events from initial concept through execution, working closely with designers, planners, clients, and vendor partners to ensure every detail is thoughtfully executed. This position offers meaningful exposure to all aspects of event design and production, with opportunities to grow into a Designer role over time based on performance, skill development, and interest.

Key Responsibilities

Design & Creative Support

Assist in developing event concepts, design decks, mood boards, floor plans, and timelines
Support decor selection and styling, including rentals, custom elements, and installations
Help translate creative ideas into actionable plans and production details

Client & Vendor Coordination

Support client communication, including meeting prep, follow-ups, and documentation
Assist with vendor outreach, coordination, and contract organization
Serve as a professional point of contact for vendors as needed

Administrative & Planning Support

Maintain organized event files, design documents, and production schedules
Track budgets, proposals, and expenses in coordination with the design team
Schedule meetings, prepare agendas, and assist with general event administration

On-Site Event Execution

Assist with event load-in, setup, and styling
Support supervision of setup crews and vendor teams
Troubleshoot issues calmly and efficiently in a fast-paced environment
Help ensure design intent is executed accurately on-site

What You’ll Do (Examples)

Pre-Event

Create mood boards and design visuals
Draft proposals and production documents
Source rentals and custom decor elements
Communicate with florists, rental companies, fabricators, and venues

During Events

Act as a day-of support lead or vendor point person
Assist with styling, staging, and final design adjustments
Manage last-minute changes while maintaining a polished client experience

Post-Event

Assist with post-event reports and wrap-up
Support client follow-ups and internal debriefs
Update vendor and design databases

Skills & Qualifications

Strong written and verbal communication skills
Excellent organizational skills and attention to detail
Ability to multitask and remain calm under pressure
Professional, polished demeanor suitable for client-facing environments
Creative eye with an interest in design, decor, and aesthetics
Willingness to work irregular hours, including evenings and weekends as required
Comfortable working both in-office and on-site (standing, walking, light lifting may be required)

Technical Skills (Helpful but Not Required)

Familiarity with tools such as QuickBooks, Canva, Adobe Creative Suite, Prismm, Social Tables, or other event management software
Ability to quickly learn and adapt to new systems and workflows

Job Type: Full-time

Pay: From $25.00 per hour

Work Location: In person

Elegant Affairs, Inc

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