Executive Assistant to Founder/CEO Fivio & Co. | New York City (Remote)

Fivio & Co. is an early-stage luxury hospitality group developing a flagship subterranean Mediterranean steakhouse in New York City, with a long-term vision to scale nationally and eventually internationally — with Dubai as a key expansion market.

We are building a high-performance, detail-obsessed organization from the ground up, centered around elite guest experience, operational precision, and strong brand identity. This is day one. We are not a structured company yet — and the right person for this role knows exactly what that means and wants it anyway.

Compensation & Structure

Part-time (with opportunity to become full-time tied to company growth), remote role
$100/week (early-stage rate — growth in compensation tied directly to company growth)
Flexible hours based on workload and shifting priorities
High ownership from day one with a direct line to the Founder

About the Role

We are looking for a high-level Executive Assistant to work directly with the Founder — not as a task-taker, but as a right hand.

This is not a polished corporate EA role. The environment is fast-moving, unstructured, and evolving. Priorities shift. Systems don't exist yet — you'll be the one building them from scratch. You will be the central point of organization, communication, and execution while the Founder focuses on relationships, investors, and growth.

The ideal candidate anticipates what's needed before being asked, filters what matters from what doesn't, operates with the professionalism of someone who has worked in elite high-pressure environments, and knows how to source the right people when something falls outside their lane.

This role has a direct pathway into an Operations position as the company scales — including potential to lead international expansion.

Requirements

Must be located in NYC or on Long Island
Fluent in English (additional languages a strong plus)
Highly organized with exceptional attention to detail
Proactive — you solve problems before they become problems
Calm and focused under pressure with multiple moving priorities
Strong written and verbal communication with a professional presence
Comfortable operating with limited structure and building systems from scratch
Able to source and coordinate third-party specialists when needed
Proficient in or willing to learn quickly:
Google Workspace (preferred over Microsoft)
Microsoft Office (Excel, Word, PowerPoint)
Canva
Discord
UKG Pro
JIRA / Monday.com / Asana
Salesforce or HubSpot
Zoom / Google Meet
Must be able to produce clear, concise daily executive summaries without being asked
Strong follow-through — maintains and drives active to-do lists until every item is fully resolved, not just started
Highly experienced in AI tools — specifically ChatGPT and Claude, including advanced prompting, workflow automation, and using AI to maximize productivity and output quality

Key Responsibilities

Executive & Calendar Support

Manage the Founder's daily priorities, calendar, and scheduling
Coordinate meetings, investor conversations, and partner communications across time zones
Filter and organize the Founder's inbox — flag what matters, handle what doesn't need his attention
Write and send emails on behalf of the Founder (pending approval)
Prepare the Founder before every meeting with briefings, key discussion points, and background context
Maintain and regularly update a master contact list
Prepare and deliver a daily executive summary to the Founder each morning — covering priorities, pending items, scheduled meetings, and anything requiring immediate attention
Create and manage immediate to-do lists for all active tasks and follow them through to full completion — nothing is closed until it's done

Operations & Project Coordination

Track all active initiatives across restaurant development, hiring, branding, and launch timelines
Coordinate between vendors, designers, consultants, and team members
Source and vet third-party specialists when needed (CRM consultants, developers, etc.)
Ensure deadlines and deliverables are met without the Founder having to chase them
Build and maintain SOPs as systems are established
Assist with organizing and managing shared Google Drive and internal file systems
Support domain, website, and platform transitions as needed

CRM & Systems Setup

Help evaluate, set up, and manage CRM tools (Salesforce preferred) from scratch
Build out contact databases, reporting structures, and workflows
Assist in implementing project management tools (Monday.com, Asana, JIRA)
Help determine the right tech stack for the company's current stage and growth
ChatGPT (advanced prompting)
Claude by Anthropic (advanced prompting)

Strategic & Administrative Support

Assist in preparing decks, documents, and reports using Canva, PowerPoint, and Google Slides
Conduct research and compile insights for decision-making
Take meeting minutes and distribute follow-ups and action items
Handle inquiries and communications with professionalism on behalf of the Founder

Brand & Content Support

Assist with organizing brand materials and assets across shared drives
Support content coordination as raw materials come in
Ensure all documents, decks, and communications reflect the brand standard consistently

Restaurant & Hospitality Operations Support

Assist with menu documentation, vendor coordination, and category management
Support planning around guest experience strategy, reservations, and events
Understand the restaurant concept well enough to represent it in communications
Assist with early-stage launch logistics as timelines develop

Preferred Experience

Experience supporting a founder, C-suite executive, or startup team
Background in hospitality, restaurant operations, or delivery/food tech platforms
Experience with CRM setup and management (Salesforce strongly preferred)
Startup experience — especially building systems from zero
Experience with mergers, acquisitions, or vendor coordination
Familiarity with investor-facing communications or pitch materials

Why This Role

Direct, daily access to the Founder of a growing luxury hospitality brand
Be part of building something from the absolute beginning
Real exposure to restaurant development, investor relations, brand building, and CRM operations
High ownership — your work is seen and felt immediately
Pathway to Operations or Chief of Staff as the company grows
Potential future role leading Dubai operations upon international expansion

How to Apply

Message directly or apply with:

Resume
Brief note on why you're a fit
One example of managing multiple priorities in a fast-paced, unstructured environment

Fivio & Co.

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Executive Assistant to Founder/CEO