Sales Coordinator

Location: Boulder, Colorado (On-Site)

Company: Geotrek

Salary: $65k-$75k

About Geotrek

Geotrek builds premium adventure vans for customers pursuing life on the road. We operate with ownership and a commitment to exceptional customer experience from contract to delivery.

About the Role

The Sales Coordinator ensures customers move smoothly from contract to pickup. This role supports the sales team by managing communication, financing paperwork, MSRP/build sheets, final payments, and delivery scheduling. You are the operational backbone behind each sale—organized, customer-focused, and confident managing documents and deadlines.

Responsibilities

Customer Communication & Pipeline Support

Serve as the main point of contact after contract signing
Send welcome emails, training links, and status updates
Maintain CRM accuracy through contract-to-delivery stages

Financing & Documentation

Coordinate RV/auto financing with third-party lenders
Prepare MSRP sheets, build sheets, buyer orders, and title paperwork
Verify insurance, identification, and track final balances prior to pickup

Pickup & Delivery Coordination

Schedule pickup appointments and walkthroughs with customers
Prepare delivery packets (keys, warranty documents, checklists, swag)
Coordinate with operations to confirm van readiness

Sales Operations Support

Maintain pricing and build templates
Audit pipeline for missing forms or outstanding payments
Collect post-delivery customer feedback and surveys

What Success Looks Like

Customers clearly understand next steps throughout the process
No deliveries delayed due to paperwork or payment
Sales team remains focused on selling, not administrative follow-up
Delivery experiences are organized and professional

Qualifications

Highly organized with strong attention to detail
Clear and professional written communication
Comfortable working with contracts, financing, and CRM systems
Experience in dealership, RV, automotive, or lending settings is preferred

Tools You’ll Use

CRM (HubSpot or Pipedrive)
Google Sheets / Build Documentation
Lender Portals and Payment Systems

Benefits & Perks

Competitive Pay – Based on experience and impact
Health Reimbursement Arrangement (HRA) – Company-funded healthcare allowance
Paid Time Off – Vacation, sick time, and major holidays
Team Environment – Fast-paced, hands-on, small team culture
Growth Opportunity – Ability to move into sales, operations, or leadership roles

Geotrek Vans

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