Position Title: SkyTrak - Sales Coordinator & Administrator

Hiring Compensation Range: $65,000 - $75,000

Location: Hybrid / On-site - Englewood, CO

About GOLFTEC Enterprises:

GOLFTEC Enterprises is a dynamic, technology-driven leader in the golf industry, uniting two premier brands—GOLFTEC and SKYTRAK—with a shared mission: to help people play better golf.

GOLFTEC, the world leader in golf instruction, leverages proprietary swing motion capture technology, OptiMotion, to deliver data-driven coaching and measurable improvement. By providing instant, actionable feedback, GOLFTEC empowers Coaches and Students to accelerate learning and maximize performance.

SKYTRAK, the most popular consumer launch monitor and golf simulator, brings professional-grade analytics and immersive play experiences to golfers everywhere. Its innovative technology helps players track performance, practice with purpose, and enjoy the game year-round.

Together, GOLFTEC Enterprises is redefining how golf is taught, practiced, and experienced. We combine cutting-edge technology, industry expertise, and a passion for innovation to create meaningful impact—for golfers, employees, and the future of the game.

The deadline for this position is 3/9/26

Job posting may come down early due to volume of applicants

Position Summary

SkyTrak is seeking a highly organized Sales Coordinator & Administrator to support the execution and administration of key retail and wholesale partner accounts. This role is responsible for coordinating purchase orders (POs), maintaining item setup and pricing documentation as the single source of truth, supporting ship-window communication, and assisting with partner compliance programs (including MAP monitoring). The position works closely with Sales, Operations/Logistics, Finance, Marketing, and Legal/Compliance to ensure partner needs are met with speed, accuracy, and professionalism.

Why This Role Matters

Our key accounts require operational excellence. This role keeps orders moving, files accurate, and partner deliverables on time—helping SkyTrak deliver a best-in-class experience to customers and partners.

Essential Duties And Responsibilities

Core responsibilities include, but are not limited to:

Purchase Order (PO) Administration & Order Coordination

Manage PO intake and acknowledgement; confirm receipt, validate completeness, and log into internal trackers
Validate pricing, terms, quantities, and case-pack requirements; escalate discrepancies to the account owner and Finance as needed
Maintain a clear PO status dashboard (received, confirmed, in process, shipped, invoiced) and communicate updates internally
Support order changes (quantity adjustments, ship-date changes, partials) and keep documentation current

Ship Window & Fulfillment Communication

Coordinate ship windows with Operations/Logistics; align internal capacity and inventory with partner expectations
Communicate ship windows, shipping updates, and tracking details to partners in a timely, professional manner
Flag risks early (inventory constraints, carrier delays, cutoff dates) and propose solutions with internal teams

Item Setup, SKU Packets & Documentation Control

Create and maintain item setup/SKU packets (SKU/UPC sheets, setup forms, product information) as the partner-facing source of truth
Manage version control for account-specific pricing sheets, item setup documents, and partner forms; ensure updates are distributed
Coordinate product content and asset updates with Marketing (images, descriptions, key features) and confirm partner implementation

Pricing, Promotions & Content Support

Maintain current account price lists and promotional calendars (promo dates, cutoff dates, inventory considerations)
Support promotional execution by ensuring partners have correct pricing, assets, and required documentation
Assist the account owner with partner requests requiring operational follow-up (forms, confirmations, documentation)

MAP Monitoring & Compliance Support

Conduct routine MAP checks/sweeps across partner channels; document potential issues with screenshots and logs
Escalate violations to internal stakeholders and track follow-up actions to resolution
Maintain compliance records and assist in partner communications related to MAP/promo guidelines (as directed)

Reporting, Inventory Checks, Rebates & Sell-Through Support

Collect monthly inventory checks and partner reporting inputs (sell-through, rebates, other account-specific reporting)
Consolidate information into internal trackers and flag exceptions, gaps, or risks for Sales and Finance
Support account reconciliation tasks by maintaining clean files and timely documentation

RMA / Returns and Sample Logistics

Coordinate RMA/returns workflows for priority accounts: intake, approvals, replacements, and status updates
Manage sample/dummy/display unit logistics (ship, track, return, condition notes) and maintain accurate logs

Requirements

2+ years of experience in sales coordination, sales administration, sales operations, account operations, or order management
Strong proficiency with spreadsheets and structured trackers (Excel/Google Sheets); comfortable with detail-heavy workflows
Excellent written and verbal communication skills; able to communicate clearly with partner contacts and internal teams
High attention to detail, strong follow-through, and ability to manage multiple concurrent priorities
Ability to handle confidential business information with discretion and professionalism. Preferred
Experience supporting wholesale/retail partners (big-box and/or ecommerce)
Familiarity with MAP monitoring, pricing compliance, and documentation workflows
Experience coordinating RMAs/returns and sample programs
Experience working cross-functionally with Operations, Finance, Marketing, and Legal/Compliance

Benefits

Six (6) company observed holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day
GOLFTEC observes a Flexible Time Off policy for exempt employees
Health Insurance (Company pays 50% of individual & family)
401(k) Plan available with employer match
Dental and Vision Benefits available
Short-Term Disability (paid for by employer)
Long-Term Disability available
Employee Pricing on golf lessons and golf merchandise
Continuing education allowance of $500 per year

GOLFTEC

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