Executive Administrative Assistant – Marek’s Collier House

Restaurant & Pub 1105

Location: Marco Island, Florida

Reports To: Owner / Director of Operations

Schedule: Full-time | Monday–Friday, 8:30 AM – 5:00 PM (with flexibility for evenings or

weekends during special events or reporting deadlines)

Position Overview

The Executive Administrative Assistant provides high-level administrative and operational

support to the Owner and Director of Operations for Marek’s Collier House Restaurant and

Pub 1105. This individual plays a vital role in ensuring smooth communication between

departments, maintaining organization across two busy restaurants, and supporting

executive-level planning, accounting, HR, and guest relations. This is a key leadership

support position that requires professionalism, discretion, and a genuine commitment to

Southern hospitality.

Core Responsibilities

Daily Administrative Operations

Arrive promptly by 8:30 AM to open the office, review the day’s priorities, and prepare

materials for meetings and reports.

Maintain the Owner and Director of Operations’ calendars, coordinate internal and external

meetings, and ensure timely communication across departments.

Review daily restaurant sales summaries, tip sheets, and shift notes; compile and distribute

recap reports to management.

Handle correspondence, draft letters, and prepare documentation for licensing, compliance,

and vendor contracts.

Manage electronic and hard-copy filing systems for HR, payroll, vendors, and financial

records.

Oversee phone and email communication on behalf of ownership and management when

required.

Human Resources & Payroll Support

Assist with new-hire onboarding, ensuring employment applications, W-4s, I-9s, and policy

acknowledgments are complete and filed correctly.• Maintain current employee records and confidentiality at all times.

Collect and organize weekly payroll data, including tip declarations and time-off requests.

Communicate payroll adjustments or corrections to Paychex and verify submission

deadlines.

Track employee evaluations, anniversaries, and training compliance.

Accounting & Financial Coordination

Support bookkeeping tasks including invoice entry, expense categorization, and

reconciliation with bank statements.

Maintain accurate expense logs for Pub 1105 and The Collier House, ensuring proper

coding by department.

Prepare weekly accounting packets for the Owner, including P&L; snapshots, accounts

payable, and credit card reports.

Track and file receipts for company credit cards and reconcile vendor statements monthly.

Assist with sales tax and license renewal filings under Naples Marketing Resources.

Vendor, Inventory, and Office Management

Communicate with vendors for supply orders, deliveries, and billing inquiries.

Maintain and organize vendor contact lists, contracts, and insurance certificates.

Support kitchen and bar inventory reporting, working with Chef and GM teams to ensure

accuracy.

Maintain office supplies, copier ink, stationery, and restaurant signage as needed.

Event & Marketing Support

Coordinate logistics for private events, wine dinners, or special functions, including menus,

guest lists, and invoices.

Assist with drafting event proposals, reservation forms, and confirmation letters.

Liaise with marketing vendors and social media teams for promotions, photography

sessions, or printed collateral.

Maintain organized event folders for both properties.

Guest Relations & Confidential Correspondence

Handle guest correspondence professionally — including special requests, complaint

responses, and thank-you letters on behalf of ownership.• Maintain confidentiality and discretion with sensitive financial and personnel matters.

Represent the restaurants with warmth, professionalism, and a sense of Southern hospitality

at all times.

Schedule & Work Environment

Hours: Monday–Friday, 8:30 AM – 5:00 PM (occasional evenings or weekends for major

events or reporting deadlines). Location: Administrative office shared between The Collier

House and Pub 1105, Marco Island. Must be available by phone during business hours for

urgent restaurant matters. Professional attire required (business casual or brand-approved

uniform).

Qualifications

Minimum 3–5 years of executive or administrative assistant experience, preferably in

hospitality, F&B;, or luxury service industries. Advanced proficiency in Microsoft Office,

Google Workspace, and Excel. Familiarity with restaurant systems such as Shift4,

MarketMan, Paychex, or OpenTable is a plus. Exceptional communication and organization

skills. Professional demeanor and team-oriented mindset required.

Compensation & Benefits

Competitive salary commensurate with experience. Paid time off after 90 days. Meal and

dining discounts at both properties. Opportunities for advancement within the Collier House

and Pub 1105 restaurant group.

About Marek’s Collier House & Pub 1105

Marek’s Collier House Restaurant is a fine Southern-coastal dining destination honoring the

legacy of the Collier family and Chef Peter Marek, while Pub 1105 offers a lively,

sports-inspired Southern pub experience. Both properties share one philosophy — to create

unforgettable guest experiences through true Southern hospitality, exceptional food, and

teamwork.

Job Type: Full-time

Pay: From $40,000.00 per hour

Expected hours: 40 per week

Benefits:

Paid time off

Work Location: In person

Good Vibes Hospitality Group

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