Hello Sunshine is on a mission to change the narrative for women.Founded by Reese Witherspoon, Hello Sunshine is a media company that puts women at the center of every story we create, celebrate and discover. We tell stories we love-from big to small, funny to complex-all shining a light on where women have been, where they are now and helping them chart a new path forward.

We are seeking a highly organized, proactive, and detail-oriented Assistant to the Chief Revenue Officer (CRO) to provide strategic administrative support in a fast-paced, high-growth environment. This role requires exceptional judgment, strong communication skills, and the ability to anticipate needs, manage competing priorities, and keep initiatives moving forward.

The ideal candidate thrives in dynamic settings, operates with a high level of discretion, and takes ownership of projects from start to finish. This individual will act as a force multiplier for the CRO, ensuring time, priorities, and key initiatives are aligned to drive maximum business impact.

Responsibilities:

Executive Support & Coordination

Manage complex calendars, deadlines, and shifting priorities with precision.
Coordinate internal and external meetings, ensuring all materials and logistics are prepared in advance.
Serve as a key point of contact for scheduling across cross-functional teams.
Provide daily summary emails outlining priorities, updates, and action items.
Proactively prioritize and manage the CRO's time against evolving business needs and revenue priorities
Anticipate conflicts, bottlenecks, and opportunities, providing solutions before issues arise
Ensure the CRO is prepared for all meetings with clear objectives, context, and desired outcomes

Project & Operational Support

Track project timelines, deliverables, and action items to ensure timely completion.
Maintain and update submission logs, call logs, and project trackers using Airtable, Google Sheets, or similar tools.
Take detailed meeting notes and follow up on next steps to ensure accountability.
Assist with preparation of presentations, documents, and internal communications.

Administrative Management

Prepare and submit monthly expense reports accurately and on time.
Organize files, documents, and systems to ensure easy access and efficiency.
Support ad hoc requests and special projects as needed.
Handle sensitive and confidential information with professionalism and discretion.

Requirements

Exceptional attention to detail and strong organizational skills.
Excellent written and verbal communication abilities.
Ability to manage multiple priorities in a fast-paced environment.
Strong judgment and ability to anticipate needs proactively.
Comfort learning new systems and tools quickly.
High level of integrity and discretion when handling confidential information.
Proven ability to meet tight deadlines while maintaining accuracy.
Ability to operate with urgency and sound judgment in ambiguous situations
Strong business intuition; understands how to prioritize against impact
Comfortable working with senior executives and external partners

Benefits

The pay for this role is $23/hr plus OT

Health Care Plan (Medical, Dental & Vision)

Retirement Plan (401k, IRA)

Life Insurance (Basic, Voluntary & AD&D)

Paid Time Off (Vacation, Sick & Public Holidays)

Family Leave (Maternity, Paternity)

Short Term & Long Term Disability

At Hello Sunshine, we want team members with diverse and distinctive voices, dedicated to the mission of changing the narrative for women. Hello Sunshine is an equal opportunity employer, committed to providing employment opportunities regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, pregnancy, childbirth and breastfeeding, age, sexual orientation, military or veteran status, or any other protected classification, in accordance with applicable federal, state, and local laws.

Hello Sunshine

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