Job Summary

The Administrative & Graphic Design Assistant provides support to the business owner by handling basic graphic design tasks, performing general administrative duties, and assisting with day-to-day operations. This role is ideal for someone who is organized, dependable, and comfortable wearing multiple hats in a fast-paced, small business setting.

Key Responsibilities

Graphic Design Support

Assist with floor plans and mockups for store design/planning
Create and update simple marketing materials such as signage, visual merchandising/displays, print and digital graphics, and presentations.
Make minor edits to existing designs, including resizing, formatting, and text/image updates
Ensure designs follow established brand guidelines
Prepare digital files for print, production or online/digital use as needed
Perform basic photo editing or image cleanup for use on marketing materials or product design

Administrative Duties

Perform general administrative tasks such as scanning, data entry, filing, and document organization
Maintain digital and physical records
Support basic office operations and special projects as assigned

Owner & Operations Support

Assist the company owner with day-to-day tasks and priorities
Help coordinate projects and follow up on action items
Handle miscellaneous duties as needed to keep operations running smoothly
Serve as a reliable point of support across departments or functions

Qualifications

Basic graphic design experience and familiarity with tools such as Adobe Creative Suite and/or Canva
Strong organizational and time-management skills
Proficiency in Microsoft Office (Word, Excel, Outlook) or Google Workspace
Ability to multitask and adapt to changing priorities
Strong attention to detail and follow-through
Professional communication skills, both written and verbal

Preferred (But Not Required)

Prior experience in an administrative or assistant role
Experience working in a small business or supporting an executive/owner
Basic knowledge of print production

Work Environment

Small business setting with a collaborative and hands-on approach
Role requires flexibility and a willingness to assist where and when needed

Honolulu Cookie Company

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