Full-Time | Senior-Level Position | Compensation Negotiable Based on Experience

We are an independent, high-volume bookstore known for hosting bestselling and nationally recognized authors. Our events range from intimate in-store conversations to large-scale, high-profile productions in partnership with publishers and industry leaders.

We are seeking a strategic, highly organized, and creative Operations Manager to join our team long-term. This is a senior-level role within our company — you will work directly with publishing houses, publicists, literary agents, and author teams to bring events to life at the highest level.

This position is fast-paced, demanding, and detail-driven — but incredibly rewarding for someone who thrives on producing meaningful, memorable experiences in the publishing and literary world.

There is significant room for growth within our organization.

About the Role

This is not an entry-level event planning position. You will:

Coordinate directly with major publishers, publicists, agents, and author representatives
Oversee events featuring bestselling and well-known authors
Manage high-expectation, high-visibility events
Represent the company professionally in national publishing conversations

The ideal candidate is confident communicating with industry professionals and comfortable operating in environments where precision, discretion, and professionalism are critical.

Required Skills & Qualifications

Exceptional organizational, leadership, and delegation skills
Ability to manage and execute an average of 40+ projects simultaneously
Strong written and verbal communication skills (professional-level correspondence required)
Comfortable working directly with publishers, agents, and publicists
Creative thinker capable of conceptualizing unique and immersive event experiences
Highly detail-oriented with strong follow-through
Excellent problem-solving skills in fast-paced environments
Proficiency in Google Suite and Eventbrite
Strong interpersonal skills and client-facing confidence

ResponsibilitiesEvent Planning & Execution

Plan and execute a wide variety of events from concept through completion
Manage both intimate gatherings and large-scale, high-profile productions
Serve as the lead point of contact for author events

Publisher & Industry Relations

Communicate directly with publishers, publicists, agents, and author teams
Manage event logistics in alignment with publishing expectations and marketing strategies
Maintain professionalism and discretion in all industry interactions

Vendor & Logistics Management

Source and manage vendors, contracts, and payment schedules
Oversee event setup, staff coordination, event flow, and guest management
Be on-site to ensure seamless execution and high hospitality standards

Budget Oversight

Track event spending and manage overall budgets

Post-Event Reporting

Ensure client and publisher satisfaction
Provide reports and analysis on event success

Team Leadership & Collaboration

Supervise and manage the event team
Collaborate with marketing and sales teams on promotional efforts
Delegate effectively while maintaining high service standards

Schedule Requirements

Flexible availability required
Evenings and weekends are essential as event schedules demand

Who You Are

You are calm under pressure.
You are detail-obsessed without losing sight of the big picture.
You thrive in high-expectation environments.
You love books, publishing, and the magic of bringing authors and readers together.

Job Type: Full-time

Pay: From $20.00 per hour

Expected hours: 40 per week

Application Question(s):

What is your favorite book?
Have you ever been to a book event? What was your experience?
How are you under stress?
How do you handle mutlitasking?
Do you have social media? Please provide the link(s):

Education:

Bachelor's (Required)

Experience:

Event planning: 5 years (Required)

Shift availability:

Night Shift (Preferred)
Day Shift (Preferred)

Ability to Commute:

Temecula, CA 92590 (Required)

Work Location: In person

In Bloom Bookery

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