Position Overview

We are seeking a highly organized, detail-oriented, and proactive Financial Advisor Assistant to support a busy financial advisory practice. This individual will play a key role in client service, new business processing, investment analysis, marketing, insurance support, and overall office administration.

The ideal candidate is professional, analytical, service-minded, and capable of handling multiple responsibilities in a fast-paced environment.

Key ResponsibilitiesClient Service & Account Management

Meet with clients alongside the Financial Advisor or independently
Assist in preparing for client review meetings
Follow up on client service requests
Maintain accurate client records and CRM updates
Generate client performance and portfolio reports
Coordinate account paperwork and custodial follow-up

Investment & Planning Support

Prepare investment proposals and asset allocation models
Conduct market research and analysis
Assist with financial planning projections
Monitor portfolios and prepare review materials
Support rebalancing and trade documentation (as licensed and permitted)

New Business Processing

Process new account applications (brokerage, advisory, retirement plans, annuities)
Coordinate ACAT transfers and rollovers
Track pending business and follow up with custodians/carriers
Ensure proper compliance documentation is completed

Life & Health Insurance Support

Assist in selling life and health insurance products (if licensed)
Prepare insurance quotes and illustrations
Manage underwriting requirements and follow up with carriers
Service existing policies (beneficiary changes, policy loans, withdrawals, address changes)
Assist clients with claim processing and documentation

Marketing & Business Development

Assist with seminar planning and client events
Prepare marketing materials and presentations
Manage email campaigns and client communications
Support website and social media updates
Maintain client mailing lists and newsletters

Administrative & Office Support

Manage calendars and schedule appointments
Answer phone calls and client inquiries professionally
Coordinate mailing, document preparation, and scanning
Maintain orderly office systems and filing
Ensure compliance procedures are followed

Qualifications

Bachelor’s degree preferred (Finance, Accounting, Business, Economics or related field)
FINRA licenses (Series 7, 63/65 or 66) preferred but not required
Life & Health Insurance license preferred
2+ years of financial services experience preferred
Strong analytical and organizational skills
Excellent verbal and written communication skills
Proficiency with Microsoft Office, CRM systems, and financial software
Chinese speaking preferred

Key Competencies

High attention to detail
Strong follow-up and execution skills
Professional demeanor with clients
Ability to multitask and prioritize effectively
Confidentiality and ethical judgment
Problem-solving mindset

Growth Opportunity

This position offers the opportunity to grow into a junior Financial Advisor role for the right candidate.

Job Types: Full-time, Part-time

Pay: $42,000.00 - $60,000.00 per year

Expected hours: 6 – 8 per week

Benefits:

401(k)
401(k) matching
Dental insurance
Employee discount
Health insurance
Paid time off
Paid training
Vision insurance

Work Location: In person

Pacific Wealth Management LLC

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