Paragon Real Estate, a well-established privately-owned commercial real estate brokerage in downtown Seattle, is seeking an exceptional candidate for their Administrative Marketing Assistant position with strong background in office administration and an interest graphic design/desktop publishing. Recognized as one of Puget Sound’s top commercial real estate brokerages, Paragon offers a fast-paced, collaborative environment where high-quality work and teamwork are valued.

This role reports directly to the Operations Manager and Senior Marketing Specialist and is part of a small, close-knit marketing team. The ideal candidate is someone who thrives on providing stellar administrative support and a thirst for expanding new skills.

Key Job Responsibilities:

· Provide administrative support to brokers and marketing staff as needed.

· Design and produce proposals, postcards, and other marketing materials using Adobe Creative Suite.

· Manage multiple projects simultaneously while meeting deadlines and maintaining a high standard of quality.

· Serve as the first point of contact by providing professional front desk reception and greeting clients and visitors courteously.

· Answer and route incoming phone calls promptly and accurately.

· Maintain cleanliness and organization of shared areas and ensure conference rooms are prepared for meetings and presentations.

· Order office supplies and manage inventory to support daily operations.

· Demonstrate strong written communication skills, including excellent spelling, grammar, and proofreading abilities.

· Input and maintain commercial property listings in NWMLS and other listing platforms.

· Contribute as a flexible team member and assist with tasks at all levels when needed.

Skills & Qualifications:

· 1-2 years of experience in an administrative role

· Highly proficient with Microsoft Office Suite (Word, Excel, Outlook)

· Familiarity with Adobe Creative Suite and InDesign (strongly preferred)

· Excellent written communication and proofreading skills

· Highly organized with strong project management and multitasking abilities

· Detail-oriented with a commitment to accuracy and quality

· Adaptable and eager to learn new technology platforms and tools

· Demonstrates professionalism and good judgment in fast-paced situations

· High school diploma or equivalent (associate or bachelor’s degree preferred but not required)

Compensation & Benefits:

· $45K - $50k annual salary, depending on experience

· Medical insurance

· Paid time off and holidays

· 401(k) contributing and matching after 1 year

· Company paid bus pass

This role is a full-time in-office position, with an expectation of 40 hours per week.

Paragon Real Estate Advisors

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Administrative Marketing Assistant