ADMINISTRATIVE ASSISTANT (On-Site)

This role involves minor bookkeeping activities, accounts payable (AP) and accounts receivable (AR) coordination, invoicing, customer portal management, and assists the Finance Leadership team.. Successful candidates for this position will possess interpersonal skills, attention to detail, organizational skills, time management, technical proficiency, and team collaboration.

Essential Duties and Responsibilities

Accounts Payable & Receivable Support

Process supplier invoices and employee expense claims
Reconcile incoming payments with outstanding invoices
Track and follow up on overdue accounts
Process client charge card transactions and send receipts to clients

Data Entry & Record Keeping

Accurately input financial transactions into QuickBooks
Assist with filing and archiving financial documents

Client Database/Portal Management

Maintain the client database and client portals with set-ups, updates, and invoicing information
Communicate professionally with clients regarding portal issues or updates

Invoice Generation & Distribution

Create and oversee daily invoicing process as submitted by project managers, submit to clients for payment, and oversee past due invoices for escalation to management
Ensure timely distribution and record client payments

Administrative Tasks

Assist with meeting coordination, merchandise and office supply ordering, and annual seminar
Support finance team with ad-hoc tasks, reporting, or analysis as requested

Qualifications, Skills, and Abilities

Ability to follow standardized processes and work independently, with minimal supervision
Professional verbal and written business communication, both internally and externally
Familiarity with finance and/or accounting principles
Working knowledge of Microsoft Office suite, and introductory use of accounting software, QuickBooks preferred
Ability to enter financial data accurately and review transactions for errors
Capable of managing multiple tasks, meeting deadlines, and prioritizing routine responsibilities
Ability to exercise discretion and uphold confidentiality with sensitive financial and employee data

Education and Experience

One year certificate in finance or accounting from a college or technical school; or at least one year related experience and/or training; or equivalent combination of education and experience
One or more years of multi-line switchboard operation or reception experience

Full time employees at TEN-E will enjoy the following benefit offerings:

Health Insurance, with FSA or HSA
Short-Term and Long-Term Disability Options
Company paid Life Insurance
Paid Time Off (Vacation, Employee Sick and Safe Time, 8 paid Holidays)
Retirement Saving Accounts
Quarterly Incentive Program
Employee Stock Ownership Program (ESOP)

The salary range listed for this position reflects a good faith estimate based on experience and qualifications, and the final compensation may vary based on individual factors.

TEN-E Company Overview

In 1980, the founder of TEN-E Packaging Services, Inc. anticipated changes coming to governmental standards on the requirements for transporting hazardous material packages related to the chemical industry. The business started in 1989 with revenue of $300,000 the first year. After 35 years in business, the company owns and operates testing laboratories in three locations; Newport MN, Ontario CA, and High Point NC with annual revenue of $8-10 million. The current team of just over 50 employees conducts package and product tests for the chemical, medical, pharmaceutical, food and beverage, cosmetic and electronic industries. TEN-E not only tests for companies in the US but also has several international customers. Companies that want to ship their products from Point A to Point B without damage simulate that process at TEN-E and solve issues early.

In 2009, the partners started an ESOP (Employee Stock Option Plan) and sold 1/3 of the business to the employees as pension contributions. In 2021, the last 2/3 of the stock was sold and the company is now 100% owned by the employees. The founding partners knew what an effective team they had built and what better way to continue the prosperity of the business than to leave it in the capable hands of the employees.

Job Type: Full-time

Pay: $22.00 - $25.50 per hour

Expected hours: 40 per week

Benefits:

401(k)
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Retirement plan

People with a criminal record are encouraged to apply

Application Question(s):

This is a fully onsite role with typical hours of Monday - Friday, 8:30am - 4:30pm. Are you able to work this schedule?

Experience:

QuickBooks: 1 year (Preferred)

Work Location: In person

TEN-E Packaging Services, Inc.

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