Position Summary

The Program Coordinator is responsible for overseeing all Community Engagement Program (CEP) initiatives funded under Substance Use Prevention and Recovery Services (SUPTRS) through NVDPBH. This includes implementation, evaluation, reporting, and ongoing operational coordination. This role ensures program deliverables align with established timelines, grant requirements, and budgets, while supporting staff, partners, and program infrastructure. The Program Coordinator provides oversight of overdose prevention initiatives, recovery support groups, and Medicaid-related systems, and serves as a key liaison for data integrity, fiscal accountability, and grant compliance.

Core Responsibilities

Program Oversight & Coordination

Oversee day-to-day coordination of all CEP program areas to ensure activities are implemented effectively and on schedule
Facilitate weekly CEP meetings and track deliverables to ensure milestones are met on time
Review CEP budget monthly to ensure spend-down is appropriate
Support collaboration across program staff and community partners
Order and manage program supplies and materials as needed

Objective Area Oversight

O1: Street Outreach

Provide operational and administrative oversight to PRSS-S, Outreach Coordinator (OC), and PRSS staff
Oversee reporting and data capture related to street outreach activities
Support Tuesday Mobile Mutual Support Group (MMS) implementation and collaborate on program outline and structure

O2: Overdose Prevention & Risk Reduction

Oversee reporting, data capture, and documentation for overdose prevention activities
Provide administrative and operational support, including ordering developed materials and consulting on content
Ensure overdose prevention initiatives align with grant deliverables and timelines O3: Workforce Development
Oversee reporting and data capture related to workforce development activities
Provide operational and administrative support to PRSS-S and PRSS staff
Coordinate with community partners to strengthen employment and workforce support pathways

O4: Stigma Reduction

Oversee reporting and data capture for stigma reduction initiatives
Provide operational and administrative support to PRSS-S and PRSS staff

O5: Medicaid Systems Development

Oversee onboarding and implementation of the Medicaid billing system
Support development of policies and procedures
Coordinate administrative and billing staffing support
Assist with system testing, implementation, and reporting requirements

Data, Reporting & Compliance

Ensure accurate data capture, tracking, and reporting across all CEP program areas
Support development and maintenance of data systems to meet grant and compliance requirements
Submit required program data reports by the 15th of each month and required quarterly reports at the end of each quarter
Participate in grantee liaison meetings and required technical assistance (TA) activities

Fiscal Oversight & Budget Management

Monitor grant budgets and support budget spenddown to ensure alignment with approved funding
Track program expenses and ensure costs are allowable, documented, and on schedule
Prepare and submit monthly invoices by the 15th of each month
Coordinate with leadership and finance staff to support fiscal reporting and grant compliance

Qualifications

Demonstrated experience in program coordination, grant-funded programs, or nonprofit operations
Proven ability to take initiative on projects, independently move work forward, and implement new systems or structures with minimal supervision
Experience leading teams and managing people, including facilitating meetings, coordinating staff responsibilities, and ensuring accountability to timelines and deliverables
Strong problem-solving skills, with the ability to assess challenges, identify solutions, and implement corrective actions in dynamic program environments
Familiarity with harm reduction, recovery support services, community outreach, and/or Medicaid-reimbursement processes in preferred
Experience supporting budget oversight, invoicing, and grant compliance, including monitoring spenddown and reporting requirements
Excellent organizational, data management, and reporting skills
Ability to work independently within a limited time allocation while maintaining high levels of accuracy, follow-through, and accountability
Strong communication skills and the ability to collaborate effectively with internal staff, leadership, and external partners

Job Type: Part-time

Pay: $38,480.00 - $42,640.00 per year

Expected hours: 20 per week

Work Location: Hybrid remote in Reno, NV 89503

The Reno Initiative for Shelter and Equality

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