Mill Valley, California - Full Time

Job Description

Van Acker Construction (VAC) is seeking a detail-oriented and highly motivated Project Assistant (PA) to join our Mill Valley office team.

As a Project Assistant at Van Acker Construction, you'll become an integral part of a collaborative project team, contributing to two-to-three high-end residential construction projects through all phases of the construction process. This multi-year opportunity offers a front-row seat to exceptional craftsmanship and construction excellence.

You'll start by mastering the essentials: supporting budgeting processes and managing monthly client invoicing. As you grow with us, you'll have the opportunity to expand your skills across the full spectrum of construction administration, including subcontract administration and management, bid and RFI tracking, document management, and project and site setup coordination.

We're looking for someone who thrives in a dynamic environment and brings exceptional organizational skills and attention to detail, a commitment to clear communication and teamwork, the ability to adapt quickly to shifting priorities, and enthusiasm for taking on new challenges

This is an in-office position based in our Mill Valley location, where you'll work alongside experienced professionals who are invested in your growth and success. Remote work is not available. The Project Assistant reports to the Assistant Project Managers (APMs).

Job Duties

The Project Assistant will initially be responsible for the following areas:

Review subcontractor billings including detailed checking of time and materials backup
Interface with billing spreadsheets, Timberline and Timberscan
Provide general and specific support to APM with subcontractor management and monthly client billing
Manage, log, and track subcontractor insurance certificates
Set-up new vendors by obtaining W9 and other documentation as required by VAC accounting department

Areas and opportunities for growth

Issue, track and finalize subcontracts, purchase orders, and change orders
Perform project set-up, project organization, and project close-out tasks based on company and team protocols
Drawing and drawing log management using cloud-based company storage system, BlueBeam or PlanGrid
Subcontractor bid-package distribution, follow-up, and diligent tracking
Bid-related RFI distribution, follow-up, tracking, and circulation to bidders
Preparation of bid comparisons (i.e. multiple bidder pricing comparison)
Support APM and PM with client budget development
Support Superintendent in job set-up including ordering job trailer, toilets/wash stations, safety, COVID protocols, and other requirements
Support site superintendent and office field personnel in administrative tasks as required throughout project

Van Acker Construction retains the right to change or modify job duties at any time. This list of job duties is not all encompassing. Needs and requirements may vary depending on the project and according to business necessity.

Education, Experience And Skills

Bachelor’s Degree in accounting or finance, or a construction related field including construction management, architecture, or engineering preferred
At least two years experience working in and office setting, previous experience in a construction or construction-related position preferred but not required
Ability to write concise and clear letters, notes, reports, emails, and other communications
Strong computer skills including Excel, Google Docs, and cloud-based storage systems (i.e. Box and Dropbox). Timberline experience preferred
Ability to assimilate information and apply critical thinking skills to solve problem
Ability to plan ahead and organize their time and activities in order to stay on top of the project’s consistently changing priorities
Independent and self-starting
Excellent listening and communication skills
Effective participation in team environment
Strong work ethic and a “can-do” attitude
Maintains a professional demeanor in all situations
Desire to continually learn and take on added responsibilities
Takes ownership of work and is committed to the success of the project, their teammates and the company
Must live in the local area and be authorized to work in the U.S

Benefits & Compensation

Group Medical / Vision / Dental, PTO, Paid Holidays, and 401k with Company Contribution

Base salary is $85,000 - $95,000 per year, plus annual discretionary bonus. Actual compensation will be based upon relevant work experience, education, and/or skill level and will be finalized at the time of offer.

This is a full time exempt (salaried) position working out of our Mill Valley office Monday through Friday. Overtime may be required during various phases of the project. The Project Assistant may also be required to drive to the jobsite from time-to-time and must meet the Company’s driving requirements.

Company Information

Established in 1983, Van Acker Construction is Northern California’s leading high-quality residential construction firms. We are builders and construction managers with a track record of executing large and complicated projects on-time and on-budget. Our projects typically span from the Peninsula to Napa Valley with our main office located in Mill Valley, CA.

To find out more about Van Acker Construction, please visit our website at http://www.vanacker.com/

Please visit our Candidate Privacy Policy here or contact privacy@vanacker.com for questions regarding our Privacy Policy or the collection of your personal information.

Only candidates need apply - recruiter contacts will be denied. Please do not contact Van Acker Construction directly regarding your application**

Van Acker Construction

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