We're a fast-growing e-commerce startup seeking a proactive and highly organized Executive Assistant to work directly with our Founder & CEO. This is a hybrid role based out of our Rochester, MI office, offering a unique opportunity to be part of a lean, fast-moving team that operates globally.

About the Role:

You'll be the CEO's right hand—managing a wide range of administrative, operational, and strategic support tasks. You'll help the founder stay focused on growth by taking ownership of scheduling, internal communications, project follow-ups, and team coordination. The majority of our team is remote and based in Pakistan, Europe, and the Philippines, so comfort working with global teams is essential.

Responsibilities:

Manage the CEO's calendar and prioritize meetings across time zones
Coordinate with remote teams to ensure follow-ups and progress on key initiatives
Prepare agendas, take meeting notes, and track action items
Assist with hiring tasks, onboarding, and internal team communications
Handle occasional personal tasks that support executive efficiency
Anticipate needs and solve problems proactively
Be a trusted, discreet, and dependable support partner

Requirements

You're a Fit If You:

Are based in or near Rochester, Michigan and open to a hybrid schedule
Have prior experience supporting a founder, executive, or leadership team
Thrive in fast-paced environments and adapt quickly to change
Have excellent communication skills (especially in writing)
Are tech-savvy and familiar with tools like Google Workspace, Slack, ClickUp, etc.
Are proactive, resourceful, and take ownership without needing constant direction

Benefits

Why Join Us?

You'll work side-by-side with the founder of multiple successful e-commerce brands and play a key role in helping scale the business. This is a great fit for someone excited about entrepreneurship, operations, and being part of a high-growth journey from the inside.

X UP Brands

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Executive Assistant to CEO (Hybrid | Ecommerce Startup)