Department Summary
UCLA Recreation is a large department within the Division of Campus Life in Student Affairs with approximately 90 full-time career and contract and over 1,000 part-time employees. UCLA Recreation provides extensive access to a broad range of recreational activities and wellbeing services, and offers programming which encompasses the competitive, passive, social, cultural, and instructional aspects of recreational activity. In addition, the department manages 15 of the University's recreational and athletic facilities offering recreation, competition, and numerous multi-use options for student and university events.
Position Summary
The Finance & Purchasing Analyst provides financial reporting and analysis and administrative support to the Business office. The incumbent reviews and prepares expenditures including low value orders, purchases and travel reimbursements, provides required documentation for contracts to Purchasing, prepares unit recharges and processes gift fund deposits with External Affairs Gift Services. In collaboration with the Business Services Manager (BSM), the Finance & Purchasing Analyst will prepare financial projections and forecasts, review and reconcile ledgers for approximately 50 club-specific cost centers, identify ledger discrepancies and monitor expenditure and income transactions. Working with the Business Services Manager, the Finance & Purchasing Analyst will assess office needs, introduce systems that promote efficiency and manage day-to-day administrative functions for the unit. Must have strong knowledge of Microsoft applications (Excel, Word, Outlook) necessary to develop reports and schedules. This position may also provide support to the Campus Life Divisional Office as well as other departments in the Division.
Salary & Compensation
- UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications
- Excellent interpersonal skills to establish and maintain cooperative, tactful and effective working relationships with coworkers, supervisor, University employees and external vendors
- Experience interacting diplomatically with persons from a variety of social, cultural and economic backgrounds and perspectives in a high volume, continuous public contact setting to create and increase positive attitudes towards the University (Required)
- Ability to examine current processes and systems, and provide suggestions or initiate projects for improvement and/or streamlining.
- Skill in analyzing information, problems, situations, practices and procedures to define the issue and formulate logical and objective conclusions, and identify alternatives and their implications. (Required)
- Demonstrated ability to handle confidential matters with tact and diplomacy and to maintain confidentiality of information as needed to protect the rights of individuals or the University.
- Demonstrated ability to work independently with minimal direction, make independent judgments and/or decisions and discern when action of a higher level is required. (Required)
- Demonstrated skill in performing one's job under pressure of frequent interruptions, conflicting demands, changing priorities and heavy workloads while maintaining thorough attention to detail.
- Demonstrated mathematical skills sufficient to calculate budgetary figures, use computations such as ratios, rates, and percentages applied to general categories (personnel costs, programmatic data, and overhead costs), and other financial information (Required)
- Skill and experience in financial management practices, including basic understanding of internal controls, sufficient to analyze transactions and activity, and to determine compliance with policies, regulations and terms
- Skill in presenting information to small and large groups, in formal and informal settings
- Skill in writing sufficiently enough to prepare accurate, understandable and grammatically correct correspondence, reports and training materials. (Required)
- Ability to respond to customer needs and expectations in a supportive and professional manner, with attention to promptness and a focus on solutions. (Required)
- Strong knowledge of word processing, spreadsheet and database application, including Excel, Word and Outlook (Required)
- Ability to understand the English language, grammar, and appropriate writing styles. (Required)
- Knowledge of university accounting, policies and procedures, as well as standard business practices, including accounts payable, university travel, purchasing, inventory control and forms (Preferred)
- Ability to work as part of a team and as a team leader to motivate others towards a common goal. (Required)
Education, Licenses, Certifications & Personal Affiliations
- Bachelor's Degree in a related field and/or equivalent experience/training. (Required)
Special Conditions for Employment
- Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
- Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
- Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.
- CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".
Schedule
8:00 A.M. to 5:00 P.M. PT/variable based upon operational needs.
Union/Policy Covered
99-Policy Covered
Complete Position Description
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Financial%20Services%20Analyst%202%20CX%20(40060054)
