PROPOSAL SPECIALIST

Dokken Engineering • Full-time • Folsom, CA, US • $29 - $35 / hour • 1m ago

Company Overview

Founded in 1986, Dokken is a multidisciplinary professional services firm specializing in all phases of project development, including preliminary engineering, feasibility, environmental studies and documents, final design, right-of-way services, and construction support for public agency clients. We are headquartered in Folsom, with additional offices in Redding, Irvine, and San Diego. Over the years, we have developed exceptional experience and expertise, having engineered and obtained environmental compliance on over 3,000 infrastructure projects, including over 2,500 federally funded projects. Dokken works almost exclusively with public agencies, including cities, counties, municipal, and joint agencies.

Dokken is seeking a motivated and detail-oriented Proposal Specialist to join our team in Folsom, CA. This role is ideal for someone who thrives in a fast-paced environment and is passionate about developing high-quality proposals and marketing materials that help win meaningful infrastructure projects across California. You will collaborate with technical experts, shape compelling content, and play a key role in driving our continued growth and success.

If this sounds like you, we encourage you to apply!

Things We Like to See in Our Candidates

· Detail-Oriented: Mediocrity will just not be on your watch. You do your best work even when nobody’s looking. It’s not that you’re a perfectionist; you just really enjoy what you do and relish the details others might overlook.

· A Strategic Mindset: Not only do you see the big picture, but you also understand your place in it. You are curious and ask the right questions at the right time. You’re able to interpret and communicate data simply and clearly.

· Have An Eye for Design & Layout: You know what looks good on a page and how to structure content so it’s easy to read and engaging. You are comfortable using templates and tools to create sharp, professional documents.

· Write and Edit Like a Pro: You are a clear thinker who can gather and edit copy for clarity, tone, and grammar. You can communicate technical information and marketing messages in a way that is clear and compelling for everyone.

· Extreme Ownership: You understand the assignment, prepare a clear, simple plan, then make things happen.

· Superior Creative Skills: You innovate by seeing opportunities where others see roadblocks. You are exceptionally collaborative and refreshingly optimistic.

· Bold Go-Getter: You seek to understand "the way things have always been done.” and then find ways to improve upon them. You are resourceful and highly organized, and have proven you can prioritize multiple, concurrent tasks in a fast-paced environment. You are not afraid to make a call, send a text, and walk across the building to get the answers you need.

· A Team Player: You are responsive, flexible, and collaborative. You enjoy working closely with others to meet deadlines and goals.

· Curious About Engineering: You are on your way to becoming an expert, and you’re always eager to learn more and to know what matters most to our clients.

Role Description

The Proposal Specialist is a full-time, on-site position at Dokken in Folsom, CA, responsible for supporting the creation, coordination, and submission of high-quality proposals, qualifications, and marketing materials in response to RFPs and RFQs.

This role collaborates closely with Project Managers, technical staff, and subject matter experts to gather, organize, and refine content, while actively engaging internal stakeholders to track deliverables and meet deadlines. The Proposal Specialist oversees proposal efforts from kickoff to submission, including scheduling, document assembly, and production.

The Proposal Specialist maintains strong attention to detail while reviewing and editing materials for message clarity and impact, formatting consistency, compliance with the proposal requirements, and alignment to brand standards. Additionally, this role contributes to creating visually compelling graphics and layouts that enhance the quality and readability of proposals.

Qualifications:

· 2–3 years of proposal development experience within the A/E/C industry.

· Advanced proficiency in Microsoft Office (Word, PowerPoint, and Outlook)

· Proficient in creative software platforms, such as Adobe Creative Cloud and Canva. Ability to learn and navigate software platforms that house projects and prior proposal information.

· Ability to prioritize multiple tasks amid changing needs and demands and maintain consistent attention to detail.

· Excellent written and verbal communication skills, with the ability to collaborate effectively across diverse, cross-functional teams.

· Strong writing, proofreading, and editing abilities, with a keen eye for detail in both content and layout.

· Highly organized with the ability to manage multiple priorities simultaneously while meeting strict deadlines.

· Demonstrated ability to take ownership of proposals, interpret RFP/Q requirements, and develop a clear, strategic response plan.

· Experience coordinating and preparing compliant, high-quality proposals and qualifications packages.

· Ability to schedule, facilitate, and support proposal kickoff meetings and ongoing coordination efforts.

· Proven experience working with Project Managers and technical staff to develop key proposal components, including project understanding, approach, scope, schedule, and fee support.

· A self-starter with the ability to work with minimal direction and supervision.

· Strong time management skills with the ability to track and meet both internal and external deadlines.

· Proficiency in reviewing and editing proposals for grammar, consistency, compliance, and overall quality.

· Experience supporting proposal production, including printing, assembly, and final delivery.

· Ability to support interview client preparation efforts, including presentations, exhibit boards, and leave-behind materials.

· Preferred Traits/Abilities

· Bachelor’s degree in communications, Journalism, English, Marketing, or related field.

· Experience coordinating with subconsultants to gather required materials and ensure timely, compliant submissions.

· Familiarity with maintaining marketing databases and updating boilerplate materials and templates.

· Experience maintaining and organizing marketing resources, including resumes, project descriptions, and proposal content libraries.

FLSA Status: Hourly

Pay Rate: $29.00 to $35.00

Benefits: We prioritize our employees' health and financial well-being. Dokken offers a variety of benefit plans to all full-time employees.

· Comprehensive health plan including medical, dental, and vision – your share of the premium starting as low as $37 per month

· 10 paid holidays

· Wellness Program

· 15 personal time off (PTO) days per year

· Retirement benefits including 401(k) Profit Sharing Plan with generous, industry-leading employer match of 9% and participation in Employee Stock Ownership Plan

· Employer-paid life Insurance and long-term disability insurance

Physical Requirements:

· Sit, stand, or walk short distances all day.

· Occasionally stoop, kneel, or bend.

· Climb stairs and ladders occasionally.

· Lift, push, or pull objects up to 40 lbs.

· Frequently use hands to grasp, lift, carry, or feel objects.

· Regularly reach above the shoulder and below the waist.

· Use telephone, computer, email, or other devices to communicate with staff, clients, vendors, or the public.

· Requires close vision, distance vision, peripheral vision, depth perception, and focus adjustment

Equal Opportunity Employer Statement:

Dokken’s policy is to ensure that applicants are employed and that employees are treated during employment without regard to their race, religion, sex, color, national origin, age, or disability. Such actions include employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; pay rates or other forms of compensation.

If you would like to be a part of our team, e-mail your resume and cover letter to:

jobs@dokkenengineering.com

Pay: $29.00 - $35.00 per hour

Benefits: