Job Summary
This position is responsible for coordinating special events and marketing for the department.
Essential Functions
Coordinates event plans with community organizations and city departments; organizes and leads Special Event Team meetings; ensures completion of permitting, pre-planning, insurance, logistics and post-event meetings; reviews and maintains agreements, contracts and supporting documents for special event organizers; coordinates the delivery of required city resources for events.
Develops, organizes, implements and evaluates city-sponsored events; works all sponsored events.
Attends community events to ensure smooth operation and compliance with requirements, documents concerns and opportunities, serve as point of contact with the city, represent the city and photograph events for marketing purposes.
Responds to citizen inquiries and complaints regarding special events, programs, tournaments, facility rentals, etc.
Designs and publishes marketing materials, including news releases, brochures, flyers, posters, catalog pages and signage; works with the Public Information Officer to market through additional resources.
Solicits sponsorships for special events.
Updates and maintains the department website and social media pages.
Assists in recruiting volunteers; maintains volunteer database; schedules volunteers as needed; coordinates volunteer recognition programs.
Performs related duties.
Knowledge Required By The Position
Knowledge of event planning and management principles.
Knowledge of scheduling, logistics and resource allocation principles.
Knowledge of marketing and public relations principles.
Knowledge of computers and job-related software programs.
Skill in planning.
Skill in administering and delivering recreation programming.
Skill in problem solving.
Skill in interpersonal relations.
Skill in oral and written communication.
SUPERVISORY CONTROLS
The Recreation Programs Manager assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy and the nature and propriety of the final results.
GUIDELINES
Guidelines include event guidelines and requirements, city ordinances and city and department policies and procedures. These guidelines require judgment, selection and interpretation in application.
COMPLEXITY/SCOPE OF WORK
The work consists of varied administrative and program coordination duties.
The necessity of coordinating with a variety of stakeholders contributes to the complexity of the work.
The purpose of this position is to coordinate the department's special events and marketing functions. Successful performance in this position contributes to the success of city special events.
CONTACTS
Contacts are typically with coworkers, other city personnel, volunteers, business leaders, representatives of civic organizations, elected and appointed officials, and the general public.
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