Company Overview
DTS America Corporation is a dynamic IT solutions provider dedicated to supporting diverse client projects through expert consulting, project management, and offshore development. We prioritize trust, quality, and innovative service to meet our clients’ evolving technology needs.

Overview
We are seeking a proactive and detail-oriented Support Service Specialist for our client team.

*This role requires Japanese language skill as a mandatory.

Pay Rate: $18.50(W2)
Term: -8/2/2027(Long term)
Work schedule: 3 days a week, 9am-6pm
Language: English and Japanese (mandatory)
Location: Downtown Los Angeles, CA

This position provides administrative support to our bank client. Responsibilities include general office administration, travel arrangements, expense processing, vendor and service coordination, accounts payable support, event and visitor arrangements, website/portal site content management and updates, and project management support. This role helps ensure smooth daily operations, timely processing of required procedures, accurate and up-to-date information sharing through internal and external web platforms, and effective support for management and team members.

Major Responsibilities:

[General Affairs functions]

Corporate & General Services/Office Operations:

Support overall corporate and general services operations, including vendor and service provider management
Order office supplies and maintain the reception area, break rooms, and mail room
Ensure compliance with internal and external requirements and identify opportunities to streamline or improve operationsProperty Management:
Coordinate property management activities for the business unit
Serve as a liaison for security requirements, building access, maintenance requests, and company fleet matters, including vehicle procurement, maintenance, and repair scheduling

Administrative Support functions:

Perform administrative duties for the management and team members, including Relationship Managers, as follows:

Organize files and office materials and arrange business travel and hotel reservations as needed
Process employee expenses, reimbursements, corporate card charges, travel and entertainment expenses, and vendor-related payments in accordance with internal policies, including documentation review, approval confirmation, cost center coding, and follow-up on incomplete submissions
Maintain golf club and social club memberships and process related payments
Coordinate business and professional lunches, dinners, entertainment, corporate events, internal training, and customer seminars/webinars
Order business cards and office supplies
Arrange visits for incoming guests and greet visitors as needed
Coordinate catering and refreshments for guests
Support gift and entertainment-related administrative tasks
Prepare, edit, and maintain various reports, articles, and business documents
Support shared folder management, including organizing, maintaining, and updating files and folders
Support onboarding activities for new employees
Perform other administrative tasks for the Business Management Department as assigned by management

Accounts Payable functions:

Support accounts payable activities as follows:

Provide payment instructions and support accurate payment processing
Review and verify processed invoices
Perform other accounting-related tasks associated with accounts payable
Prepare and complete required accounting forms for reimbursements

Project Management Support functions:

Provide administrative support for project management activities as follows:

Organize data and prepare materials or lists needed for project planning, tracking, monitoring, and reporting
Provide timely project updates to relevant teams
Support Project Leaders by coordinating with relevant teams on project-related activities

We require:

Associate degree or equivalent work experience required
Bilingual fluency in Japanese and English required
Strong interpersonal and communication skills in both English and Japanese, with the ability to work effectively as part of a team
Strong organizational skills and the ability to manage multiple tasks and priorities
Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint
Work authorization in USA. (Client does not support visa sponsorships.)

Pay: Up to $18.50 per hour

Language:

Japanese (Required)

Ability to Commute:

Los Angeles, CA 90017 (Required)

Work Location: In person

DTS America Corporation

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