About Immaculata University
Immaculata University seeks candidates who are passionate about upholding the value of higher education while fostering institutional excellence.
Immaculata University is a comprehensive, co-ed institution of higher learning that has emphasized academic success, student outcomes and faith-based values for more than 100 years. Offering more than 75 in-demand undergraduate, graduate and certificate programs, Immaculata University provides attainable education, personal support and meaningful career pathways to tomorrow's leaders who are focused on intellectual, personal, professional and spiritual growth. Immaculata's expansive suburban campus is located in renowned Chester County, Pennsylvania, 30 miles west of Philadelphia.
Why Immaculata University is the Perfect Workplace for you
- Collegial Atmosphere, caring leadership, work/life balance.
- Mission-driven values supported by five core values: faith, community, knowledge, virtue and service.
- Generous paid time off benefits.
- Tuition Assistance: You, your spouse, and your eligible dependent children can receive tuition assistance at IU. Your dependent children are also eligible for tuition assistance at other institutions via the Tuition Exchange program.
- Health. Life, and Disability Insurance: Prescription, Dental, Vision, and Life Insurance; Disability benefits, Flexible Spending Account and Health Savings Account.
- Retirement Plan: Generous retirement plan to help you save for your future.
Summary
Job Description
The Human Resources Coordinator will perform administrative duties related to the operations of the human resource office in areas including but not limited to, general HR support and file maintenance, recruitment, onboarding, compliance, and benefits administration. The HR Coordinator is the first point of contact for new applicants as well as employees and visitors doing business in the HR Office.
Responsibilities
- Supports employment processes by processing background screenings, employment documents, asset provisioning, and asset deprovisioning.
- Provides recruitment support as needed to Executive HR Director and HR Generalist
- Processes required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters.
- Coordinates benefits approvals for new hires and employee benefit changes and processes appropriate personal action notices (PAN's) with payroll
- Compiles, updates, and maintains employee records ensuring that filing is accurate and required documents are up to date.
- Ensures compliance with USCIS Form I-9 Employment Eligibility Verification and maintains ongoing audit and compliance.
- Administers the tuition remission process and program for Immaculata and assists in tuition exchange applications for employees. Initiates approval process, conducts tracking and follow-up, and communicates outcome to employee.
- Coordinates employee recognition, holiday social, wellness events, and other HR related events / meetings
- Conducts new hire orientations and onboarding sessions with staff and faculty.
- Coordinates the preparation of human resource reports such as attendance, new hire, and turnover reports. Provides assistance with other ad-hoc reporting
- Performs periodic audits of Human Resources files and records to ensure all required documents are collected and filed appropriately.
- Manages the Human Resources email box. Responds to general inquiries and forwards messages that require higher level action to Human Resources Generalist or Director.
- Processes employment verifications and PSLF loan applications.
- Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.;
- Receives and distributes office mail.
- Provides administrative support to HR Generalist on leaves of absences / FMLA / ADA requests
- Provides administrative support to HR generalist and Director as needed.
- Maintains and orders general office supplies and ensures supply of employee support materials are available. Provides cross training in duties areas, maintains and updates HR procedural and process documentation.
- Provides support, research and interpretation on policies and policy procedure revisions as needed.
- Performs other related duties as assigned.
Immaculata University is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Requirements
Minimum Requirements
- Bachelor's degree in Human Resources or related field.
- 2-3 years of human resources administration experience.
- Proficient in Microsoft Office Suite, Adobe, and MS Teams.
- Ability to maintain confidential information and follow all applicable employment laws.
- Customer service orientation is essential for this role.
- Excellent written and verbal communication skills.
- Knowledge of HR and Payroll related information systems (i.e., ADP) preferred.
- Benefits administration experience preferred
- Prior experience working in a university setting preferred
- Ability to sit at a desk and work on a computer for prolonged periods.
Additional Information
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Application Instructions
Required Documents
