We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.
About Us
Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world's major financial centers.
The Opportunity
We are seeking an Executive Assistant to join our Firm. This position is responsible for providing comprehensive assistance to, and managing resources for, partners, counsel, associates, and staff attorneys. This position will be based in our Los Angeles office and has a hybrid in-office/remote working schedule.
- Handles standard administrative functions including answering, screening and placing phone calls; opening and routing mail as directed; managing files, records, attorney calendars and time records; and preparing attorney expense reports.
- Proxies into attorney's email (if permission is granted) to process new messages, maintain organized email folders and keep attorney apprised of priorities, handling proper filing of emails to retention folders and SRM.
- Anticipates attorney needs by proactively identifying potential issues and conflicts and taking the initiative to offer solutions and preempt needs.
- Prepares engagement letters and new client/matter memos, and updates active client/matter number lists to assist with the new business process.
- Utilizes tracking charts for keeping up-to-date records, with a special focus on billing and new business.
- Handles all aspects of document preparation, including processing edits, generating redlines, PDF creation, conversions and quality control of work product.
- Works in tandem with Client Accounting to ensure up-to-date and accurate client billing.
- Seeks ways of being energetically responsive to clients, providing superior client service in both small and large ways.
- Assists in promoting business development through entry of activities, maintenance of contacts and assembling of mailing lists in InterAction.
- Utilizes applications like Excel and PowerPoint to facilitate attorney's work.
- Researches and makes complex travel arrangement for attorneys, including assisting with visa requirements.
- Prepares check requests for vendor invoices and actively follows up to ensure timely
