: Provides support services to purchasing and contract management staff to ensure goods and services are obtained at minimum cost and maximum value to the City.
: - Perform contract management function by providing City departments withthe ability to view contracts, resolutions, bid documents, and bid tabulations on-line. Compile monthly reports listing contracts that are expiring or renewing within the next 90 days. Review Contract Cover Sheets to ensure that they are properly completed and routed;
- Coordinate on-line auction with the City's auctioneer by compiling and submitting property lists and photographs from various departments. Reconcile net auction revenue proceeds with on-line auction sales. Ensure Ensureauction is performed in compliance with City ordinance;
- Review and monitor Direct Payment Requests (DPRs) from City departments to ensure compliance with state purchasing and contracting statutes, internal controls, and City contract management policies and procedures;
- Monitor purchase orders under $500 to ensure compliance with state purchasing statutes and City policies. Identify potential areas where purchases can be combined to achieve cost savings;
- Review and compile purchasing agenda item backup for City Council meetings to ensure accuracy of bid tabulations, adequate agenda summary information, and that contract documents are complete;
- Reconcile purchasing card statement with invoices for temporary employee services for City departments;
- Calculate and compile procurement and contracting statistics, data, and charts for monthly operations and financial reports;
- Research sources of supply for municipal goods and services to ensure competitive bids and proposals. Notify potential bidders of current bid opportunities for each category of goods and services;
- Prepare written correspondence to departments, contractors, suppliers, and the public;
- Perform related duties as assigned.
Qualifications
Completion of two years college coursework with an additional one year of experience in purchasing, accounting, or a related field, or any combination of relevant education and experience which provides thefollowing:
: *Valid current driver's license*
: ***Knowledge of:***
- Basic principles and practices of purchasing strategies and procurement;
- Basic computer principles and procedures;
- Proper public contact and telephone etiquette.
Ability To
- Resolve problems with vendors;
- Establish effective working relationships with vendors and City employees;
- Communicate effectively orally and in writing;
- Perform basic computer/word processing functions.
Physical Requirements
- Frequently flex upper trunk forward while sitting or standing;
- Frequently lift up to 10 pounds and occasionally lift up to 25 pounds;
- Frequently carry up to 10 pounds and occasionally carry up to 25 pounds;
- Occasionally pull or push objects;
- Occasionally flex upper trunk forward with partial flexing of knees;
- Frequently rotate upper trunk to right or left while sitting or standing;
- Frequently reach at or below shoulder height; occasionally reach above shoulder height.
Application must be submitted online at
www.governmentjobs.com/careers/lubbock
- Jobs close at 5:00 p.m. on the closing date posted on the City website. For a complete list of job openings with the City of Lubbock please visit
www.governmentjobs.com/careers/Lubbock
