Event Coordinator - Buffalo, NY
This is a hybrid (40% remote and 60% onsite) role in Buffalo, NY.
About Odoo
Odoo is an open-source enterprise resource planning (ERP) platform that helps companies manage and streamline their operations through a single, integrated system. Our modular suite of business applications—covering everything from accounting and inventory to CRM and project management—works together seamlessly to support efficiency and growth.
Developed by a global open-source community of engineers and business experts, Odoo has become a flexible, scalable solution for organizations of all sizes. With over 12 million users in 120+ countries and more than 2,000 daily downloads, Odoo is scaling fast, powered by a product-first mindset, a culture of creative problem-solving, and the energy of a startup.
About the Job:
Odoo is looking for an enthusiastic and highly organized Event Coordinator to help bring our company culture to life. In this role, you'll plan and execute internal events that connect teams, celebrate wins, and foster belonging across our North American offices. From office celebrations to team offsites, you’ll create engaging, meaningful experiences that make Odoo a great place to work.
Responsibilities:
- Plan and execute in-person and virtual events across North America, including happy hours, trade shows, conferences, and internal company events
- Manage full event logistics: venue sourcing, vendor coordination, contract negotiation, budgeting, scheduling, and communications
- Maintain and prioritize the event calendar, making data-informed decisions on event opportunities and timing
- Collaborate with Sales, Marketing, and Ops to ensure events support pipeline goals, campaigns, and employee engagement
- Ensure brand consistency across all event materials, signage, swag, and experiences
- Coordinate with speakers, vendors, and external partners to support successful execution
- Track performance metrics, gather attendee feedback, and support post-event ROI reporting
- Contribute to improving internal planning processes, templates, and event playbooks
Qualifications:
- Bachelor’s degree or equivalent experience
- 1+ years of professional experience, ideally in events, hospitality, or a related field
- Experience supporting or executing events ranging from 10 to 100+ attendees
- Strong organizational and project management skills; able to manage multiple events and timelines
- Detail-oriented with a track record of delivering high-quality results
- Skilled at working cross-functionally and communicating with diverse stakeholders
- Able to thrive in a fast-paced, evolving environment
- Excellent time management and follow-through
- Proactive, collaborative, and adaptable
Nice-to-Have:
- Community management experience via social media channels
- Knowledge of working in software
- Sociable and outgoing cultural fit
- Strong writing abilities
- Willing to learn constantly and work proactively
Compensation and Perks:
- Healthcare, Dental, Vision, Life Insurance, FSA, HSA Matching, 401K Matching, and Commuter Benefits
- PTO (Paid-time-off), paid sick days, and paid holidays
- Employee Assistance Program: 3 X 1-hour telehealth calls with certified mental health professionals
- $100 towards a work-from-home office setup
- Evolve in a nice working atmosphere with a passionate, growing team!
- Chef-prepared lunches - snacks, fruit, and coffee/drinks on tap!
- Company-sponsored events for groups of 6+ employees
The salary range for this role is $55,000-$65,000. Please note that actual salaries may vary within the range, or be above or below the range, based on factors including, but not limited to, education, training, experience, professional achievement, business need, and location.
