Position Summary:
The Entry-Level Consultant will provide program management and analytical support services to the U.S. Coast Guard Base National Capital Region (NCR). This role involves assisting with project coordination, communication management, meeting facilitation, documentation, and performance measurement. The consultant will work closely with stakeholders to ensure the efficient execution of tasks, maintain deliverables, and support organizational goals.
Key Responsibilities:
- Program Management Support:
- Assist in program coordination and tracking high-priority projects.
- Support business process improvement analysis and research.
- Maintain project documentation and provide recommendations for process improvements.
- Meeting Management Support:
- Prepare agendas, attend meetings, and record action items.
- Draft meeting minutes and distribute them to attendees within required timelines.
- Support the organization and execution of working group sessions.
- Communication Management Support:
- Assist in developing strategic communication plans and stakeholder engagement strategies.
- Create and update communication tools, including newsletters, briefings, and fact sheets.
- Support outreach efforts to educate Coast Guard audiences on new initiatives.
- Risk Management Support:
- Conduct risk analyses for selected projects.
- Document risks, mitigation strategies, and scoring in risk management tools.
- Prepare briefing packages and presentations detailing risk areas.
- Documentation and Reporting:
- Research and draft monthly progress reports, white papers, and technical analyses.
- Update project plans and consolidate deliverables for supported projects.
- Maintain correspondence tracking logs and create workflow diagrams as needed.
- Administrative and Tool Support:
- Facilitate collaboration tools for project management and data tracking.
- Design repository frameworks for documentation and information management.
- Develop user guides and training materials for Coast Guard enterprise tools.
Qualifications:
- MUST BE US CITIZEN
- Education: Bachelor’s Degree
- Experience: 1-3 years of relevant experience in project coordination, administrative support, or communication management (internships or academic projects may count).
- Skills:
- Must have PowerApps, PowerAutomate, or the ability to quickly learn and adapt to new systems, with demonstrated capability to do so.
- Strong organizational and analytical skills.
- Detail-oriented with the ability to manage multiple tasks simultaneously.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint).
- Ability to learn and use project management tools
Preferred Qualifications:
- Familiarity with risk management, strategic planning, or performance measurement.
- Certification in project management (e.g., CAPM or PMP) is a plus but not required.
Key Competencies:
- Self-motivated and adaptable to dynamic work environments.
- Analytical problem-solving and attention to detail.
- Strong interpersonal and customer service skills.
- Ability to work collaboratively in team environments.
Additional Requirements:
- Must comply with all government security and conduct policies.
- Ability to obtain and maintain required security clearance.
- Must wear identification badges and follow Coast Guard facility access protocols.
What are my Responsibilities to the company?
- Gain experience in providing lessons learned in a format that is understandable to peers and management.
- Learn to Professionally Interact with management to present reports or provide advice.
- Gain knowledge in networking and seek opportunities to support business growth.
- Support company initiatives in your areas of interest and skillsets and provide honest feedback to improve business operations.
Primary Job Location: Washington, DC 20593
Job Type: Full-time
Pay: $65,000.00 - $85,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Professional development assistance
- Referral program
- Tuition reimbursement
- Vision insurance
Work Location: In person
