Event Coordinator

Total Management Group • Full-time • New York, NY, US • $65k - $75k / year • 14h ago

ABOUT US

Total Management Group is widely recognised as a world-leading provider of event and travel solutions. We are currently seeking a motivated candidate to join our fast-growing Events division, Total Management Events.

With a wealth of experience, strong supporting services, and a commitment to our values, Total Management is renowned for delivering seamless, thought-out, and top-quality event and travel solutions to global corporate clients, leading brands, and respected industry names.

At Total Management Group you have the opportunity to join a creative and dynamic team, providing unique and personalised experiences, elevating the ordinary and striving for excellence. This role offers a fantastic opportunity to develop your skills and grow within the event management industry.

ROLE OVERVIEW

As Event Coordinator, you are highly organised and dependable supporting the wider Events team with the running of our key accounts. Working on event briefs, client proposals and merchandise requests for some of the leading brands and industry names. This is an opportunity to grow in this hands-on multifaceted fast paced role. The role requires strong project coordination skills, strong communication and a solution driven approach. Enhancing our client and customer experience by working creatively, proactively and thinking outside of the box.

The ideal candidate will have experience in working across multiple projects at one time, feel comfortable to work independently on allocated tasks, whilst taking accountability of the responsibilities allocated. Working with various colleagues across the division and other departments on a range of projects, while maintaining a keen eye for detail, strong communication and creative skills.

SKILLS & ATTRIBUTES

1 year+ experience in events, hospitality, project management or assistant support
Strong organisation skills and ability to multitask and work proactively
Research for proposals and event briefs and creating proposals
Sourcing and communicating with suppliers globally
Assisting with location sourcing globally
Assisting with updating event documentation such as agendas, schedules and timeline trackers
Experience with shipping, customs and distribution is preferable but not essential
Working with the team on larger projects
Supporting department with divisional tasks
Methodical, meticulous, and structured approach to your everyday tasks
Acute attention to detail
Logistically minded and solution driven
Ability to anticipate needs, prioritise and work to tight deadlines
Willingness to take initiative and to adapt. A positive ‘can-do’ and flexible approach
Delivering a great customer experience and maintaining an above and beyond attitude.
Strong communication skills both written and verbal.
Fluency in English is essential and proficiency in other languages is a bonus.
Proven experience with IT programmes such as Microsoft Packages, G-Suite and Event Management / Registration Platforms (Prefered)

THE IMPACT YOU CAN HAVE

A drive to go above and beyond to provide the ultimate customer and client experience.
The coordinator of all thing’s events related with an ability to multitask and revel in the fast-paced environment, always able to deliver to tight deadlines.
You are adaptable, efficient, and work proactively striving for the company to successfully meet its goals.

WHY TOTAL MANAGEMENT

We strive to be an equal opportunity employer, providing career development and growth with competitive salaries. We have an employee focused culture and an active employee engagement. Working closely with the UK (London) and US (New York) office and traveling with clients to execute events globally, there will be traveling and spending periods of time abroad, for client site visits and to facilitate events. This role offers a significant opportunity to learn and grow your event management career.

WHAT IS ON OFFER