About Us
Gage-Martin Interiors is a boutique interior design studio based in Tampa, FL offering a highly creative, client-focused environment where every team member plays a meaningful role. Every team member plays an integral role, contributing ideas, problem-solving together, and stepping in where needed.
About the Role
We are seeking a highly organized and detail-oriented Procurement Specialist to join our team. This individual will support the design team by managing all aspects of procurement (purchasing), proposing and invoicing. The ideal candidate is resourceful, proactive, and thrives in a fast-paced, interior design-driven environment.
You will be responsible for managing procurement, tracking orders, ensuring materials meet project specifications, resolving freight issues, and communicating updates across designers, vendors, and clients. This is an administrative heavy position and requires someone that is very focused on detail.
Procurement Specialist Key Responsibilities
- Create proposals, and accurately document specifications for interior design project
- Process purchase orders and maintain detailed order acknowledgements
- Maintain constant communication with vendors to meet delivery timelines and project deadlines
- Provide regular order updates to designers and clients
- Coordinate freight scheduling, pickups, deliveries, and white-glove services
- Request, approve, and process vendor quotes
- File and manage freight claims promptly; negotiate recovery when applicable
- Problem-solve product issues while protecting business and client interests
- Follow up diligently on outstanding claims and back-ordered items
- Manage client-related collections / invoicing
- Assist with FF&E installation preparation and execution
- Support designers with project-related needs and documentation
- Conduct project close-outs and ensure accurate final documentation
- Assist designers as needed with mood boards and product specifications
- Meet with vendor representatives to review current offerings
- Attend meetings with clients as needed
Procurement Qualifications
- Proven experience in procurement (custom orders), purchasing, and FF&E project coordination (design industry experience or related required)
- Highly organized with exceptional attention to detail
- Strong verbal and written communication skills
- Ability to multitask and manage numerous deadlines
- Professionalism and strong judgment when handling vendors and clients
- Problem-solving mindset with commitment to proactive follow-through
- Experience navigating freight processes and claims a plus
- Experience in interior design or related field preferred
- Studio Designer experience is preferred, but not required
- Bachelor's Degree preferred
Job Type: Full-time
Pay: $55,000.00 - $60,000.00 per year
Benefits:
- Flexible schedule
- Paid time off
Experience:
- Custom Ordering / Procurement: 1 year (Required)
Work Location: In person
