Executive & Personal Assistant
Hybrid (3 days in-office, 2 days remote) – Hudson Yards, NYC
About the Role
MarkMedia is a global creative content agency working with investors, founders, and mission-driven organizations on high-end corporate storytelling and strategic video production.
We are seeking an Executive & Personal Assistant to support the founder directly. This role exists to protect focus, reduce friction, and ensure that ideas, decisions, and responsibilities move from conversation to completion.
This is a behind-the-scenes, high-responsibility role for someone who thrives on structure, follow-through, discretion, and helping others operate at their best.
Your Role
You will work closely with the founder, supporting both business and personal operations so that time, energy, and attention are spent where they matter most.
You’ll be responsible for managing information flow, maintaining momentum across priorities, and ensuring that important tasks don’t stall or fall through the cracks.
This role requires judgment, trust, and emotional steadiness, along with the ability to move comfortably between planning and execution, detail and big picture, business and personal support.
Your Impact
In this role, you will:
- Manage the founder’s inbox, calendar, and scheduling with precision
- Draft, organize, and prioritize communications
- Track tasks, deadlines, and follow-ups across business and personal priorities
- Translate conversations, voice notes, and ideas into clear action plans
- Maintain visibility into active projects, commitments, and timelines
- Follow up with clients, contractors, and internal collaborators to close loops
- Surface blockers early and propose practical solutions
- Coordinate logistics related to meetings, travel, shoots, and schedules
- Support daily routines and environments that enable high performance
- Assist with invoicing follow-ups and basic administrative tracking
- Maintain a calm, clean, and professional in-office environment
- Use AI tools to summarize information, draft responses, and create clarity
- Support onboarding and coordination of freelancers or interns when needed
- Provide occasional on-site or shoot-day logistical support (non-creative)
- Handle personal and professional errands to maximize efficiency
- Drive or coordinate local transportation and logistics when required
When done well, this role creates momentum, reduces stress, and allows the founder to focus on leadership, creative direction, and growth.
What You Bring
You are someone who enjoys being in a support role and takes pride in creating order, clarity, and consistency.
You likely have:
- 2–5 years of experience as an executive assistant, personal assistant, or operations support professional
- Strong written and verbal communication skills
- High comfort managing email, calendars, task systems, and digital tools
- Good judgment around confidentiality and discretion
- Confidence following up, holding timelines, and closing loops
- The ability to stay calm and organized in fast-moving environments
Bonus (not required):
- Experience using AI tools for organization, summarization, or drafting
- Familiarity with agency or founder-led business environments
You’d Be a Great Fit If You…
- Genuinely enjoy helping someone else perform at their best
- Prefer execution and follow-through over visibility or creative ownership
- Are proactive and don’t wait to be told what to do
- Can balance empathy with accountability
- Take pride in reliability, consistency, and professionalism
- Feel fulfilled creating structure and reducing chaos
- Are comfortable working behind the scenes
- Understand that service is a strength, not a limitation
- Are trustworthy, discreet, and emotionally steady
Work Structure & Compensation
- Hybrid schedule: 3 days in-office (Hudson Yards), 2 days remote
- 90-day paid trial period to ensure mutual fit
- Salary range: $60,000 - $75,000 (based on experience)
- Premium Hudson Yards workspace with gym, lounges, and amenities
