Location: Houston, TX
Schedule: Full-Time, In-Office
Reports To: [Executive title or Executive Team]
Position Summary
The Executive Coordinator provides administrative and coordination support to executive leadership, assisting with
calendar management, meetings, interviews, documentation, and communications. This position is
fully in-office and regularly handles
sensitive and confidential information, requiring professionalism, discretion, and strong organizational skills to support smooth executive operations.
Key Responsibilities
Calendar & Meeting Coordination
- Coordinate and schedule executive meetings, interviews, and appointments
- Manage meeting logistics, including conference rooms, virtual links, and materials
- Assist with interview coordination, including candidate scheduling and communications
- Track meeting follow-ups, action items, and scheduling changes
Communication & Coordination
- Support internal and external communications on behalf of executive leadership
- Route requests, correspondence, and scheduling needs appropriately
- Maintain professional interactions with employees, candidates, and external contacts
Document & Information Management
- Prepare, format, and distribute documents, agendas, presentations, and reports as directed
- Maintain organized digital and physical filing systems
- Ensure accuracy and version control of executive materials
Administrative & Project Support
- Provide general administrative support to executive leadership
- Assist with tracking tasks, deadlines, and deliverables as assigned
- Support coordination of executive initiatives without direct ownership
Confidentiality & Professionalism
- Handle sensitive executive, personnel, and business information with discretion
- Maintain confidentiality in meetings, interviews, and communications at all times
Required Qualifications
- Experience in an administrative, coordinator, or executive support role
- Strong organizational and time-management skills
- Professional written and verbal communication abilities
- High attention to detail and reliability
- Ability to manage multiple priorities in a fast-paced office environment
- Demonstrated discretion when handling confidential information
Preferred Qualifications (if Applicable)
- Experience supporting executive or senior leadership
- Experience coordinating interviews or hiring-related activities
- Proficiency with calendar management tools and office software
Key Competencies
- Organization and follow-through
- Professional judgment
- Clear communication
- Adaptability
- Discretion and trustworthiness
Work Environment
- Full-time, in-office position based in Houston, TX
- Regular interaction with executive leadership and interview candidates
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