About Us:
Effortless Office partners with our customers to make IT effortless so they can focus on their business. As a Hybrid Managed Services Provider (MSP) with a focus on providing world-class customer experience, we deliver and fully support secure cloud solutions as well as comprehensive managed IT and network services.
About the Role:
The Administrative & Marketing Assistant plays a key role in supporting the Sales & Marketing function within our company. This role provides day-to-day administrative support to the VP of Sales & Experience Manager while also assisting with marketing coordination, partner enablement, content organization, and internal process support. The ideal candidate is detail-oriented, proactive, and comfortable balancing administrative responsibilities with creative marketing coordination.
Location: Remote
Hourly Rate: $20 - $22/hour
Status: Full-Time Non-Exempt
Schedule: Monday – Friday 8:00 am – 5:00 pm pacific
Benefits:
- Health, dental, and vision insurance
- 401K + employer match
- Paid time off and holidays
- Opportunities for career growth and development
- Formal and structured mentorship
- Training and certification support
Responsibilities:
Client & Internal Communications
- Serve as a communication bridge between clients, internal teams, and leadership.
- Draft, organize, and distribute internal updates, newsletters, announcements, and client-facing communications.
- Support timely follow-ups on action items, meeting notes, and deliverables.
Administrative & Sales Support
- Provide direct administrative support to the VP of Sales & Marketing, including calendar management, meeting preparation, and follow-up coordination.
- Assist with organizing sales activities, partner engagements, and internal initiatives.
- Maintain accuracy and organization of sales documents, proposals, presentations, and internal templates.
- Support CRM hygiene by updating contacts, notes, tasks, and deal stages to ensure data accuracy and visibility.
Marketing Coordination
- Assist in coordinating and executing marketing initiatives, campaigns, and partner programs.
- Help manage marketing assets such as one-pagers, slide decks, case studies, and email templates.
- Collaborate with internal teams to ensure marketing materials remain current and aligned with service offerings.
- Support content distribution across email, partner channels, and internal communication platforms.
Partner & Enablement Support
- Assist with onboarding and supporting channel partners by organizing enablement materials and communications.
- Track partner initiatives, SPIFFs, co-marketing activities, and related documentation.
- Support follow-up communications and documentation for partner-led opportunities.
Process & Operations
- Help document, refine, and improve repeatable sales and marketing processes.
- Track tasks, deadlines, and deliverables to ensure initiatives stay on schedule.
- Assist with reporting and basic performance tracking for campaigns, activities, and partner engagement.
Qualifications:
- Bachelor’s degree (or working toward one) in Marketing, Business, Communications, or a related field or equivalent practical experience
- Familiarity with B2B marketing, technology services, or MSP environments
- Strong organizational and time-management skills with attention to detail
- Process oriented and prior experience with process improvement or automation
- Clear written and verbal communication skills
- Comfortable working with Microsoft 365 (Outlook, Word, Excel, PowerPoint)
- Creative and ability to think outside of the box
- Willingness to learn CRM and marketing tools (e.g., HubSpot, Salesforce, or similar platforms)
- Self-starter mindset with a positive, team-oriented attitude
Why Join EO?
At EO, our employees are what makes us special. We are a highly collaborative company with a very involved senior leadership team that invests in their staff. We strive to be a company where every employee has a voice, everyone takes pride in their work and gets satisfaction from helping people, and where every employee is constantly learning and driving improvements.
We are aligned through our core values and seek employees that embody these:
- Service – we are dedicated to providing EFFORTLESS support and solutions. We ensure client and end user satisfaction in every interaction.
- CWC – this stands for Communicate, Work, Communicate, because communication is twice as important as the work we do.
- Perspective – we embrace the customer’s viewpoint to inspire confidence and meet expectations.
- Efficiency – we maximize output and minimize wasted time, effort, and resources.
- Passion – we bring energy and enthusiasm to everything we do and are driven by a commitment to excellence.
- Reliability – we consistency delivery on promises, follow through on commitments, and are dependable in all situations.
- Merit – we recognize and reward talent, hard work, and the pursuit of excellence.
Inclusion & Equal Opportunity Employment
Effortless Office is an equal opportunity employer committed to Diversity, Inclusion & Belonging. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other legally protected status.
