We are seeking an Executive Assistant to provide a full range of administrative and music production support for the President, Sony Picture Motion Picture Group Music including handling phones, calendars, filing, drafting correspondence, meeting coordination, travel arrangements, scheduling, & organization of various systems.
Responsibilities
- Handle day-to-day phone calls including rolling high-volume calls for the President, redirecting calls to appropriate departments, and relaying timely messages
- Scheduling and preparing for meetings and handling a heavy calendar
- Manage record keeping system for all music production confidential personnel files as well as show specific schedules and budgets
- Process Concur expense reports, gather and submit receipts and credit card statements for review.
- Scheduling travel for the executive as well as talent and processing Drive-Ons when applicable
- Updating databases and lists
- Track external projects/talent schedules
- Managing document flow, including creating and maintaining files (electronic and hard copy)
- Organize and assist with archival process for score submissions and manuscripts
- Miscellaneous administrative duties as required (e.g. copying, processing mail, ordering office supplies, processing drive-ons, etc.)
Qualifications
- 2+ years experience as an administrative assistant required, music industry experienced preferred
- Strong computer skills (Microsoft Word, Excel, Outlook and PowerPoint)
- Experience with Adobe Acrobat, PIX, and other entertainment software programs preferred
- Exceptional organizational and interpersonal skills
- Must be detail-oriented
- Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
- Must be able to meet deadlines
- Must be flexible – an ability to work well in an environment where needs and priorities are subject to constant change
- Common sense, dependability, and attention to detail are required
- Must be a self-starter with a team-player attitude
- Excellent communication skills – written and oral (must have a professional and courteous demeanor)
- Discretion is a must
The anticipated base salary for this position is $36.06/hour to $48.03/hour. This role may also qualify for incentives and/or comprehensive benefits. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location of the position.
Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.
SPE will consider qualified applicants with arrest or conviction records in accordance with applicable law.
To request an accommodation for purposes of participating in the hiring process, you may contact us at SPE_Accommodation_Assistance@spe.sony.com.
