PlaneSmart! Aviation is a growing private aviation company (Part 91/135 flight operations) with a fast pace, high standards, and a “figure it out and make it better” culture. We’re hiring an Executive Assistant to work directly with our Chief Executive—someone sharp, organized, and people-savvy who can help keep priorities moving, communication clean, and operations running smoothly.
This is a great role for a senior or recent grad who wants real business exposure across departments including operations, accounting, sales, marketing, maintenance, etc.
What you’ll do
- Own the CEO’s daily flow: calendar management, scheduling, reminders, prep materials, and follow-ups
- Be the connector: coordinate across departments (charter sales, flight ops, maintenance, accounting, HR/recruiting, and customer experience) to keep projects on track
- Turn chaos into clarity: organize information, track action items, and make sure commitments don’t vanish into the void
- Help run effective meetings: build agendas, capture notes, assign next steps, and push updates until things are done
- Support executive communication: draft emails, coordinate internal announcements, and keep stakeholders aligned
- Hospitality & client support (when needed): assist with occasional VIP/client coordination—greeting, logistics, light event support, and making people feel taken care of
- Process improvement: identify friction points and help standardize workflows (templates, checklists, simple SOPs)
What we’re looking for
- Bachelor’s degree (4-year) in Business, Management, Marketing, Communications, Aviation Business, or similar
- Aviation concentration is a plus (not required)
- Strong organization skills and attention to detail (you catch things before they become fires)
- Professional communication style—confident, friendly, and clear
- Comfortable juggling multiple priorities and switching gears quickly
- High discretion and good judgment
- Tech comfortable: Microsoft Office, Adobe Acrobat Pro, Cloud Based Data Storage and Information Systems
- Willingness to learn aviation terms, how departments interact, and how decisions get executed
Traits that win here
- You’re proactive: you don’t wait to be told the obvious next step
- You’re calm under pressure and don’t take urgency personally
- You enjoy being the person who makes things work—smoothly and quietly
- You’re curious about how a business runs (and you want real exposure, not “busywork”)
Work location
- On-site in the Dallas–Fort Worth / Addison area (some flexibility depending on schedule and business needs)
Why this role is different
You’ll work directly with the CEO, learn how the company operates across departments, and build a foundation in real-world business operations inside private aviation.
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