Project Coordinator

MSR-FSR, LLC • Full-time • Santa Clara, CA, US • $62k - $65k / year • 3d ago

JOB TITLE: Project Coordinator

DUTIES AND RESPONSIBILITIES:

Provide multiple levels of support to Facilities Project Management Organization
Provide and maintain Operations and Project Support services as needed in support of organization
Develop presentation materials utilizing MS PowerPoint, Visio, or other required formats for client support
Shopping cart creation in SAP, routing, and tracking
Ongoing reporting of purchase orders, project activities, tracking spreadsheets, and other reporting as requested by management
Onboarding new hires in Workday, assisting in terminations, and coordination training
Logging the project binder as-builts in Excel, tracking binders through the process flow to maintain as-built movement
Supplies (ordering, stocking, budgeting)
Collaborate and communicate with project leaders
Support Project Financial Reconciliation activities
Other non-routine duties as assigned by management

Requirements:

College Degree with 5+ years of industry experience or 9+ years of industry experience
Must be highly detail-oriented and organized
Intermediate knowledge of Excel is required
Proven accuracy, reliability and completeness in job accomplishment
Must be able to interface with a variety of people from different technical levels and educational backgrounds
Must be a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities
Experience with supporting managers of various levels
Demonstrated ability to manage multiple projects and establish priorities
Excellent Microsoft Office skills (Word, Excel, Outlook, PowerPoint, and Visio)
Excellent problem-solving skills
Works well under pressure and has impressive stress management
Onboarding experience is a plus
Strong oral and written communication skills
Predisposition for catching error and enacting appropriate changes

COMPETENCIES:

Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan
Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality
Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

Occasionally (less than 1/3 of the job)
Frequently (1/3 to 2/3 of the job)
Continually (more than 2/3 of the job)
Frequently required to stand
Frequently required to walk
Frequently required to sit
Frequently required to utilize hand and finger dexterity
Occasionally required to climb, balance, bend, stoop, kneel or crawl
Continually required to talk or hear
Occasionally work near moving mechanical parts
Occasionally work in high, precarious places
Occasionally work around fumes, airborne particles, or toxic chemicals
While performing the duties of this job, the noise level in the work environment is usually moderate.
The employee must occasionally lift and /or move more than 30 pounds.
Specific vision abilities required by this job include Close vision; Distance vision; Peripheral vision; Depth perception and ability to adjust focus
Must be able to wear personal protective equipment, including protective eye wear, a hard hat, lab coat, gloves, steel-toed shoes, hearing protection, and respirators
Must be able to safely access and traverse indoor and outdoor obstacles for site inspections, including climbing ladders, walking on stairs, catwalks, and other types of uneven surfaces where activity inspections are needed

Benefits

Health Care Plan (Medical, Dental & Vision)
401K
Life Insurance
Disability Insurance
Paid Time Off
Training & Development

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