Police Business Analyst

City of Moline • Full-time • Moline, IL, US • 1w ago

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/13333840 Under supervision of the Chief of Police, the position serves as the primary administrative & financial analyst for the Police Department & provides strategic & operational support to the Chief of Police including budgeting & planning, grant administration, payroll, technology systems, & asset management. ## Essential Duties

Conduct research & analytical studies on departmental programs, financial performance, operational data, & administrative processes;

develop recommendations & present findings to command staff to support policy development, operational planning, & resource management.

Handle highly confidential & sensitive information, including, but not limited to, information related to personnel matters, collective bargaining, ongoing & active police investigations, & other information handled by the Chief of Police.
Develop, monitor, & analyze the Police Departments annual operating budget; prepare routine & special budget projections, amendments, &

financial reports, & provide recommendations to command staff regarding fiscal planning & resource allocation.

Handle payroll duties for the Police Department to include bi-weekly data entry & related paperwork, in accordance with applicable labor agreements and/or City policy.
Reconcile & prepare reports for a variety of financial accounts to ensure the appropriate allocation of federal & state forfeiture funds, grant funds, & other revenues, in compliance with regulatory guidelines.
Coordinate departmental procurement processes including vendor communication, purchase requests, & documentation supporting City purchasing policies.
Process invoices & receipts for payment, ensuring sufficient supporting documentation & applicable requirements are met.
Serve as a backup to the Administrative Assistant: Office of the

Police Chief in preparing invoicing information to the Finance

Department for work performed for off-duty jobs & special events.

Oversee the purchasing & use of purchasing cards for the Police

Department, including the approval of purchasing card transactions &

the development of requests for proposals (RFP) & bids as necessary.

Assist in the development & implementation of goals, objectives, policies, procedures, & priorities of the
Assist with administrative FOIA & employee records ```{=html}

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Assist with the departments accreditation
Plan & implement special projects, programs & services; represent the department at meetings as Coordinate with other City departments

& external agencies regarding financial reporting, grant administration, & operational systems.

Provide work instruction to & review the work of other department staff as required by the Chief of Police
Coordinate grant programs within the department; to include compilation of data, draft & submit applications, administer &

submit ongoing reports, in accordance with the grant terms &

regulations.

Maintain & account for department petty cash
Operate general & specialized office equipment, such as computers, phones, recording equipment, copiers, calculators, fax machines, etc.
Set-up, organize & maintain complex files, records & reports
Compose, compile & type important, detailed & very complex correspondence & reports
Explain policies, procedures & process to department staff
Develop & maintain positive relationships with the general public, persons in other departments & outside agencies, & frequent contact with officials at higher levels of the organization & outside agencies for the purpose of explaining procedures, services &

regulation .