Marketing & Operations Coordinator (Part-Time)
Sweet Vegan Chocolates | Harlem, NYC
15–20 Hours/Week | In-Person | Opportunity to Grow into Full-Time
About Sweet Vegan
Sweet Vegan Chocolates is an award-winning New York City chocolate company creating handcrafted, allergen-friendly chocolates that prove indulgence doesn't require compromise. As a small but growing business, every team member plays an important role in helping us reach new customers, launch new initiatives, and keep the business running smoothly.
We're looking for a highly organized, proactive Marketing & Operations Coordinator who is excited to gain hands-on experience across marketing, content creation, partnerships, and business operations.
This is a great opportunity for someone early in their career who wants real responsibility, direct mentorship, and the chance to see how a growing consumer brand operates behind the scenes.
What You'll Do
No two days are exactly the same. You'll support both marketing initiatives and the day-to-day operations that keep the business moving forward.
Marketing & Growth
- Assist with marketing campaigns, partnerships, and promotional initiatives
- Draft, edit, and schedule newsletters, emails, and customer communications
- Support social media and content planning
- Assist with photo and video shoots, content collection, and creative coordination
- Use AI tools to create content drafts, marketing visuals, creative concepts, and lifestyle imagery
- Research partnership, grant, and growth opportunities
Operations & Project Coordination
- Maintain calendars, project timelines, and internal task trackers
- Help coordinate ongoing business initiatives and special projects
- Support customer inquiries and administrative tasks as needed
- Organize information, documents, and workflows to ensure projects stay on track
- Assist leadership with day-to-day operational needs
Required Qualifications
- 2–4 years of experience in marketing, business operations, project coordination, e-commerce, or related roles
- Experience working for a consumer brand, food & beverage company, e-commerce business, agency, startup, hospitality business, or other fast-paced environment
- Strong organizational and project management skills with the ability to manage multiple priorities simultaneously
- Experience using AI tools such as Claude, ChatGPT, Notion AI, Gemini, Perplexity, or similar platforms in a professional, academic, or personal setting
- Excellent written communication skills and attention to detail
- Comfortable creating, editing, and reviewing marketing content, emails, presentations, and business documents
- Ability to work independently, solve problems proactively, and follow through with minimal supervision
- Strong research skills and ability to gather, organize, and summarize information efficiently
- Proficiency in Google Workspace (Docs, Sheets, Drive) and familiarity with project management tools such as Notion
- Must be available to work in person from our Harlem office 15–20 hours per week
Nice to Have
- Experience with Shopify, Klaviyo, or other e-commerce platforms
- Experience supporting social media, content creation, influencer outreach, or partnership marketing
- Familiarity with Meta Ads and digital marketing fundamentals
- Experience coordinating projects across multiple stakeholders and deadlines
- Canva, Adobe Express, or basic design experience
- Interest in food, beverage, wellness, hospitality, or consumer packaged goods (CPG) brands
What You'll Gain
- Hands-on experience working directly with leadership
- Exposure to marketing, content creation, partnerships, operations, and e-commerce
- Real ownership of projects and opportunities to contribute ideas
- Experience using AI tools in a real business environment
- A clear pathway to increased responsibility and potential full-time employment
How to Apply
Please send:
- Your resume
- A short introduction about yourself and why you'd like to join Sweet Vegan
- Any relevant work samples, portfolios, school projects, social media content, Canva designs, or AI-generated work (if available)
We're looking for someone who is eager to learn, enjoys being part of a small team, and is excited to help build a growing brand.
