Position Summary
The Staff Accountant is responsible for supporting the accounting function through month-end close activities, account reconciliations, billing and accounts receivable administration, credit card administration, reporting, and general accounting support. Additional responsibilities include supporting payroll, treasury, tax compliance activities, and operational reporting. This position works closely with the Accounting Manager to ensure accurate financial records and timely completion of accounting processes.
Primary Responsibilities
Month-End Closing Responsibilities
- Prepare standard month-end and year-end journal entries assigned by management.
- Complete assigned balance sheet reconciliations and investigate reconciling items.
- Prepare supporting schedules and documentation for management.
Payroll Support
- Provide backup support to the payroll process as needed.
- Assist with payroll reviews and reporting.
Treasury and Cash Management
- Administer the company credit card program, including user maintenance and monitoring.
- Assist with daily cash management activities and related reporting.
Detergent and Utility Analysis
- Prepare and maintain detergent and utility usage reports.
- Monitor trends and identify unusual variances for management review.
- Assist with processing utility invoices and maintaining utility tracking.
Taxes and Business Filings
- Assist with preparation of sales, use, and commercial activity tax filings.
- Assist with administration of property tax payments and records for multiple locations.
- Maintain supporting schedules and documentation for tax filings.
Accounts Receivable and Billing
- Prepare recurring customer invoices and account billings.
- Process customer payments and maintain accurate accounts receivable records.
- Reconcile customer accounts and investigate billing discrepancies.
Accounts Payable and Purchasing Support
- Provide backup support to Accounts Payable and Purchasing functions.
- Assist with invoice coding, processing, and related accounting activities.
Reporting and Administrative Support
- Prepare recurring accounting and operational reports.
- Assist with special projects and information requests.
- Maintain organized accounting records and supporting documentation in accordance with company record retention requirements.
Additional Responsibilities
- Complete other duties and special projects as assigned.
- Comply with all company policies and procedures.
Required Work Schedule:
- Full-Time (40 Hours)
- In-Person, in office position (Loveland, OH)
- Work Week Consisting of Monday-Friday
Minimum Qualifications:
- Education: Bachelor’s degree in accounting, finance, or equivalent required.
- Experience: 0 to 3 years of prior or related experience.
- Reasoning, Development and General Abilities:
- Ability to deal with practical problems and implement appropriate solutions.
- Ability to understand basic accounting principles and financial statements.
- Ability to operate general office equipment, including making photocopies, sending/receiving mail, scanning, and emailing documents
- Ability to manage multiple priorities and meet deadlines.
- Ability to have strong attention to detail and organizational skills.
- Mathematical Development: Ability to perform basic math, along with working with fractions, graphs, ratios and percentages.
- Language Development:
- Ability to read product manuals and reports, workplace rules and procedures; using understandable English.
- Ability to speak with poise and confidence and/or effectively deal with customers.
- Excellent written and verbal communication skills are preferred.
- Computer and Software Application Knowledge or Skills:
- Required:
- Basic proficiency in Microsoft Office Suite including Excel, Word, and Outlook.
- Preferred:
- Experience with Microsoft Dynamics SL or similar ERP system.
- Experience with account reconciliations and month-end close activities.
- Experience working with accounting systems and reporting tools
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position requires the employee to communicate verbally and in writing, hear at a conversational level, use vision for depth perception and to distinguish between basic shades and colors.
While performing the duties of this position, the employee will occasionally be required to stand or walk. The employee will occasionally be required to sit, stoop, reach, and/or twist at the waist while rotating. The employee will occasionally perform repetitive movements, use hands for gripping pressure, and operate hand and foot controls. The employee will infrequently be required to lift up to 25 pounds. The employee will infrequently be required to pull 10 lbs. for up to 10 feet. The employee may also be required to rarely bend, kneel, and balance.
Work Environment:
The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. The team member will continuously be required to work indoors in a climate-controlled office environment. The team member will continuously work in a shared, open office setting with other team members and be exposed to typical office noise, including conversations, telephone calls, and general office activity. The team member must be able to perform job responsibilities requiring concentration and attention to detail in an environment with routine workplace distractions. The position primarily involves sedentary work performed at a computer workstation.
Performance Factors
- Continuous Learning: Demonstrates curiosity and enthusiasm for learning; takes initiative in acquiring and mastering the skills and knowledge requirements of a position; keeps abreast of current or new information through reading and other learning methods; is actively interested in new technologies, processes and methods; welcomes or seeks assignments requiring new skills and knowledge; expends considerable effort and/or expense on learning; genuinely enjoys learning; identifies applications for knowledge; is considered a knowledgeable resource by others.
- Flexibility: Responds promptly to shifts in direction, priorities and schedules; demonstrates agility in accepting new ideas, approaches and/or methods; effective in juggling multiple priorities and tasks; modifies methods or strategies to fit changing circumstances; adapts personal style to work with different people; maintains productivity during transitions, even in the midst of chaos; embraces and/or champions change.
- Planning And Organizing: Works effectively within established time frames and priorities; utilizes logical, practical and efficient approaches; prioritizes tasks for optimum productivity; develops procedures, processes and systems for order, accuracy, efficiency and productivity; anticipates probable effects, outcomes and risks; develops contingency plans to minimize waste, error and risk; allocates, adjusts and manages resources according to priorities; monitors implementation of plans and makes adjustments as needed.
- Problem Solving Ability: Utilizes logic and systematic processes to analyze and solve problems; defines the causes, effects, impact and scope of problems; identifies the multiple components of problems and their relationships; prioritizes steps to solution; develops criteria for optimum solutions; evaluates the potential impact of possible solutions and selects the best one.
- Written Communication: Writes in ways that make abstract concepts, issues, and information clear and understandable. Utilizes a wide range of appropriate writing techniques and methods. Succinctly presents objective or subjective viewpoints and arguments. Achieves communication objectives by organizing information in logical sequences that lead readers to come to natural conclusions. Determines what information needs to be communicated. Skillfully utilizes written language to convey key messages and meaning.
