Company: Araca Merchandise L.P.
Job Title: Art Admin Associate
Job Type: Full-time
Job Location: NYC, Hybrid – 3 days a week
Compensation: $45-$50K + 401k with Match + 3 weeks PTO + Medical, Dental, + Vision Benefits
The Araca Group is a leading global entertainment & merchandising company that has been prospering for over 25 years thanks to our innovative and collaborative team members.
Araca’s employees act as brand ambassadors through creating live event and ecommerce merchandise experiences for some of the world’s top entertainment properties including Wicked the Musical, Cobra Kai, Back to the Future the Musical, Hadestown, The Book of Mormon, New York City Ballet, Sesame Street Live, Jeopardy, Beetlejuice the Musical, Ghostbusters, and many more.
Are you design-savvy and detail-obsessed? Do you enjoy keeping creative teams on track, organized, and ready to deliver their best work? The Araca Group is in search of an Art Admin Associate to join our Art Team.
Position Summary
The Associate Art Admin will be a key support member of the Creative Team, ensuring smooth workflow and clear communication between cross-functional departments. This role reports to the Art Director and is ideal for a detail-oriented, organized, and creative-minded individual who thrives in a fast-paced environment and enjoys supporting design processes behind the scenes.
Key Responsibilities
- Project Management & Cross-Team Alignment: Work with Account Management and Product Development teams to organize, track, and ensure all necessary product technicalities are provided in creative requests.
- Proofing & Quality Control: Review artwork, proofs, and designs to confirm accuracy, consistency, and alignment with brand guidelines.
- Art Deck Preparation: Following a template, compile, format, and prepare art decks in InDesign for internal and client presentations.
- Best Practices & Documentation: Assist the Art Director in compiling, organizing, and memorializing processes, best practices, and training documents to streamline workflows for the team.
- Administrative & Organizational Support: Maintain digital file systems, project management system, and other organizational tools to support creative project flow. Occasionally, this may include project coordination for freelance hiring.
- Select Design Projects and Revisions: Support the Art Team with select design projects and revisions when large projects are under deadline.
This role is perfect for you if you…
· Take pride in being detail-obsessed - you catch the small things others might miss.
· Enjoy keeping creative projects on track and running smoothly.
· Are energized by collaboration and thrive in a fast-paced, deadline-driven environment.
· Have a sharp eye for quality, whether it’s alignment, sizing, or color consistency.
Qualifications
- 1–2 years of experience in creative administration, project coordination, or a related role (internships accepted).
- Strong organizational and communication skills, with the ability to manage multiple priorities and deadlines.
- Proficiency in Project Management software such as ClickUp (or similar), Dropbox, Microsoft Office, and familiarity with Adobe Creative Suite (well versed in InDesign. Photoshop and Illustrator are highly desirable; Acrobat is a plus)
- High attention to detail with an eye for design quality and brand consistency.
- A collaborative team player with a proactive, solutions-oriented mindset.
Missing some of these requirements, but know that you’re the right fit? We encourage you to apply and tell us why.
The Araca Group is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
ABOUT US:
Founded in 1997, The Araca Group is a vertically integrated theatrical producing and merchandising company, with offices in New York, Los Angeles, London, and Sydney.
Araca works closely with both new and established partners to activate fan engagement through merchandise experiences. Each activation is carefully tailored to support the brand's marketing strategy, generate revenue, and enhance the overall entertainment event. Our mission is to excite and engage our partners' audiences by delivering the highest quality products through innovative and strategic distribution channels.
Some of our clients include: Wicked, The Book of Mormon, Hadestown, Cobra Kai, Outlander, Alvin Ailey American Dance Theatre, F1 The Exhibition, Lionsgate, and Jeopardy. For more information go to www.araca.com.
