The City of West Sacramento is seeking a skilled Accounting Technician I/II/III that will serve as a liaison between the City, vendors and staff. This position will be assigned to Accounts Payable and will be responsible for reviewing accounts payable batches for accuracy and completion, processing accounts payable invoices and travel reimbursements, printing checks, transmitting ACH payments, filing, and other duties related to accounts payable. Reporting to the Finance Manager, the Accounting Technician will also update the City's vendor master database, resolve vendor problems, and research issues.
The ideal candidate for this position will provide excellent customer service, demonstrate a strong attention to detail, and be a team player.
DEFINITION: The Accounting Technician performs customer service activities and account entry and record keeping work in the maintenance of city financial accounts and records and assists in the preparation of financial reports and analyses.
SUPERVISION RECEIVED AND EXERCISED: Receives direct and general supervision from the Department Head and/or his/her designee. No direct supervision of staff is exercised.
CLASS CHARACTERISTICS: The Accounting Technician I is the entry level classification within the Accounting Technician career series. An Accounting Technician I is expected to perform routine statistical, financial and customer service tasks while learning more complex and difficult account entry and record keeping work. Upon satisfactory completion of one (1) year of training and meeting the education requirement, the Accounting Technician I will be appointed to the Accounting Technician II. Satisfactory performance means an overall "satisfactory" rating or higher on the performance evaluation during the last evaluation period.
The Accounting Technician II is the journey level in the Accounting Technician series and is responsible for general ledger maintenance and management of accounts payable/receivable systems. Upon recommendation of the Department Head and approval by the City Manager or his/her designee, an Accounting Technician II may advance to the Accounting Technician III classification after he/she has performed the full range of duties of an Accounting Technician II for two (2) years, has demonstrated the abilities and competencies necessary to perform the full range of Accounting Technician III duties and has attained the minimum qualifications for Accounting Technician III position.
The Accounting Technician III is the advanced level and is responsible primarily for planning, directing, reviewing and participating in the work of other engaged in Accounting Technician activities.
EXAMPLES OF ESSENTIAL FUNCTIONS: (Illustrative Only): Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
- Performs routine statistical, financial and customer service tasks.
- Serves as customer service representative handling transactions with the public such as processing payments, issuing permits, and answering the telephone.
- Learns and becomes proficient in compiling financial data.
- Learns and becomes proficient in preparing financial reports and analyses.
- Performs difficult account record keeping and billing work, including the maintenance of journals, general and subsidiary legers, and the operation of computer equipment.
- Prepares a wide variety of journal actions dealing with accounts payable and receivable, fund transfers, services, corrections and other matters.
- Prepares claims for reimbursements from Federal and State agencies for various programs.
- Assists in the establishment and maintenance of records of contracts, insurance, and inventories.
- Participates in the processing of accounts receivable and payable.
- Assists in the compilation of the city budget and in the development of revenue and expenditure projections.
- Performs a variety of special projects dealing with accounting and budgeting activities.
- Makes bank deposits.
- Backs up clerical staff.
- Assists other accounting or clerical staff in the performance of their functions.
EDUCATION AND EXPERIENCE: Any combination of training and experience which would provide the required knowledge and skill. A typical way to obtain the required knowledge and skill would be:
Education:
Accounting Technician I: High school diploma or equivalent.
Accounting Technician II/III: High school diploma or equivalent plus college level coursework in accounting.
Experience:
Accounting Technician I: None required.
Accounting Technician II: One (1) year of responsible experience in statistical, fiscal, or non-routine account entry and record keeping work.
Accounting Technician III: Two (2) years of responsible experience in statistical, fiscal, or non-routine account entry and record keeping work, at least one (1) year of which included the indirect supervision of other engaged in accounting office work or one (1) year of experience equivalent to an Accounting Technician II.
LICENSES AND CERTIFICATES: If required to drive, possession and maintenance of a California driver's license.
WORKING CONDITIONS: Pass a screening process to become bonded. May be required to attend off-site meetings.
PHYSICAL DEMANDS: Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Positions in this classification occasionally lift and carry reports and records that typically weigh less than 20 pounds.
ENVIRONMENTAL ELEMENTS: Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing department guidelines, policies and procedures.
An applicant who qualifies for veterans’ preference and successfully places on an eligibility list for initial entrance into employment with the city shall be advanced one rank on the final eligibility list. Where there are five (5) or less qualified applicants, no veterans’ preference shall apply and all applicants shall be placed on the certification list forwarded to the departments for hiring consideration. The exercise of veterans’ preference shall be exhausted upon appointment to a regular position from an eligibility list.
An official City of West Sacramento application form must be filled out, in its entirety. It is the applicant's responsibility to explain their qualifications fully and clearly. In addition, applicants must submit a resume and complete the required supplemental questionnaire (if applicable). Incomplete information on the application, resume and/or supplemental questionnaire may be cause for disqualification. Application packages will be reviewed and screened for qualifications. Additional screening criteria will be developed based on the supplemental questionnaire (if applicable). Deadline is 10/9/2025 11:59 PM Pacific or until 75 applications are received.
