The dynamic administrative support team at
Marcus & Millichap's Manhattan office is seeking a new team member to join our innovative, collaborative team. We’re seeking a personable, professional individual who desires a stable, professional office environment providing growth and challenge. Ideal candidates for this role are passionate about providing top customer service, always looking for ways to improve self and team, and making a difference in the office’s overall success.
The Administrative Assistant (aka Brokerage Administrator) is a full-time, non-exempt (hourly), in-office position – not remote or work from home.
We will train you in this pivotal position and support you as you grow. Commercial real estate is competitive and fast-paced. Bring the mindset of “no job too big or small”.
Some Of The Interesting Things You’ll Be Doing
- Learning real estate transaction administrative support – we teach you how to use Marcus & Millichap's proprietary software which will help you assist our agents throughout the life cycle of their transactions
- Becoming a valuable team member working closely with and supporting your Operations and Regional Manager as well as with team members across your geographic area with an interesting variety of tasks which often include sales agent recruiting, events planning, and special projects.
- Providing high-level administrative and operational support across multiple areas to Division Manager including but not limited to:
- Coordinating project timelines and deliverables
- Preparing reports, slide decks, and executive summaries
- Assisting with internal communications and follow-up on action items
- Calendar and meeting management, including agendas and note-taking
- Conducting light research and compiling data as needed
- Expense report preparation and submission/ Accounts Payable through our SAP system
- Document drafting, editing, and proofreading
- Organizing internal events and Division-wide meetings
- Acting as a liaison between the Division Manager and internal/external stakeholders, ensuring clear communication, proactive task follow-up, and logistical coordination.
- You’ll become the Manhattan office’s highly visible representative in firmwide tech launches and onsite tech support of our applications
What You’ll Bring
- Intermediate/strong computer skills including Office365, MS Word, Excel, PowerPoint, and Outlook*
- Strong organizational, interpersonal and communication skills as well as proofreading and editing abilities
- Quick learner and you enjoy learning/working with software and technology
- Possess great soft skills; collaborative, proactive, and approachable with a strong desire to learn and grow
- Excellent attention to detail
- Reliable and punctual, take pride in owning your responsibilities and contributing to the team
- Ability to manage several complex projects simultaneously while working under pressure to meet deadlines
- 2+ years administrative experience
- Candidates are tested for competency in software and office skills.
Preferred, But Not Required
- Experience in Adobe Creative Suite
