Superstar Activator is a fast-paced personal development, business coaching and consulting company committed to the advancement of influencers who want to uplift humanity, through their businesses. Our purpose is to activate "Superstars" (AKA: speakers, authors, coaches, thought leaders and educators) to build businesses that lead others and make the world a better place.
We are looking for a “right hand” person, a fast-paced, experienced, organized, resourceful Virtual Assistant to support administrative and business functions for the CEO. This person will act as a support person and “gatekeeper” to handle business tasks, manage projects, and protect the CEO's time.
Responsibilities include but not limited to:
- Complete calendar and email management, travel for CEO
- Event planning support and onsite event support - both virtual through zoom and in-person
- Collaboration and planning with Community/Events Manager
- Managing basic bank account balances, tracking expense spreadsheets, collecting receipts and invoices and forwarding to appropriate people on the team
- Tracking invoices and expenses for business taxes and rental property
- Manage project timelines and delegate tasks as needed
- Onboarding new clients/members
- Use Asana to manage all day to day tasks for the company
- Work closely with the Operations Manager to ensure all company tasks are captured and completed within Asana.
- Keep accurate records and ensure all virtual files are organized properly (Dropbox and Google Drive)
- Manage customer support
- Drafting of documents, memos, client correspondence, company wide letters etc.
- Manage packaging of welcome kits to new clients and client gifts
- Manage event inventory lists
- Manage virtual business telephone line (Ring Central)
- Frequent management and execution of ad hoc projects
- Other tasks as directed by CEO and/or leadership
- Some miscellaneous and personal tasks as needed
The willingness to travel is desirable in this role.
Qualifications:
- 5 year experience in supporting authors/speakers/coaches
- Extremely organized & detail oriented with the ability to prioritize tasks in a fast-paced environment
- Must have at least 2 years experience using Asana
- Must be able to learn systems quickly
- Proficient with Google Suite (Gmail / Google Docs / Google Sheets)
Experience with the following platforms is a PLUS:
- Mac platform
- Dropbox
- Circle
- Jotform
- Zoom / Fathom Notetaker
- Acuity
Local to Southern FL area would be a PLUS but not a must
To apply for this position please send a resume AND a cover letter explaining why you are the perfect fit for this role. If you do not include a cover letter explaining why you're a good fit for this role it will show us that you do not have a high attention to detail and therefore will not be considered.
Job Type: Contract
Pay: $20.00 - $25.00 per hour
Work Location: Remote
