Company: Fortune 500 Motor Vehicle Manufacturing Company
Job Title: Senior Content Specialist (Contractor) – Olympics Campaign
Location: Onsite in Torrance, CA (Monday–Thursday)
Contract Type: 6 month + Contract
Pay: $28-$30/hr
Job Purpose
Serve as the central coordinator and administrative backbone for the Olympics Project Management group, ensuring seamless operations and cross-functional alignment. This role is ideal for a highly capable professional who thrives in a fast-paced, high-stakes environment and is eager to take on both core administrative duties and advanced coordination responsibilities. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple tasks efficiently while handling sensitive information and supporting executive-level communication.
Key Accountabilities
Executive Support (25%)
- Manage multiple executive calendars, schedule meetings, and coordinate appointments.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Handle confidential information with discretion.
Communication (25%)
- Draft, edit, and proofread correspondence, reports, and presentations.
- Facilitate communication between executives and internal/external stakeholders.
- Screen and manage requests for executive time.
- Maintain and update internal SharePoint site for accessibility and organization.
Coordination (25%)
- Drive collaboration across cross-functional groups, resolve blockers, and maintain project momentum.
- Collect requested materials and documents from internal teams and subsidiaries, ensuring deadlines are met.
- Manage creative deliverable review process with external partners.
- Handle confidential information with discretion.
Budget & Financial Support (10%)
- Assist with budget tracking, invoice processing, and purchase order (PO) management.
- Liaise with finance teams to ensure compliance and timely payments.
Meeting & Event Management (15%)
- Organize and coordinate internal/external meetings, conferences, and events.
- Handle logistics such as venue booking, catering, and equipment setup.
- Ensure smooth execution of events and meetings.
