POSITION: Finance - Grants and Invoicing Contractor
REPORTS TO: Co-Director
OFFICE LOCATION: Hybrid, with offices in Kent or Federal Way, WA
HOURS: Contractor 1099, This position requires approximately 10–20 hours per
week, with the potential to increase based on organizational needs, workload, and funding
availability.
SALARY RANGE: $31.25 - $40.00 per hour
BENEFITS: Non Benefited position
CLOSING DATE: Rolling until filled
ABOUT THE ORGANIZATION:
Mother Africa is a Kent-based nonprofit serving African and Middle Eastern immigrants and refugees in the Puget Sound region. Our mission is to support African women, immigrants, and refugees and their families to reach their highest potential. We envision a society where immigrant and refugee African women have both a seat and a voice at the decision-making tables. We know that these women have unique and powerful potentials, and can be more than just the recipients of services. Rather, they can effectively contribute to their community's success while improving their own narratives and status quo.
WHAT’S IN IT FOR YOU:
If you’re passionate about community-owned solutions, you will find Mother Africa an exciting place to apply your skills. In this role, you’ll see the innovative ways that our community is building solutions that work for them despite the many barriers our systems impose. In this role, you’ll get to practice asset-based community engagement work to mobilize communities and organizations toward change. You will have an opportunity to engage with a broad range of audiences as you work creatively to engage them in becoming part of Mother Africa’s journey. Most importantly, you will build critical relationships within the organization and its circle of partners that will feed your soul, keep you grounded, and expand your professional network as you learn and grow with us. We love to promote from within and you’d have the chance to grow with us in a work culture that is relational and supportive. Mother Africa supports each member of the organization in reaching their full potential—this isn’t just a community service, but a way of life for us.
OVERVIEW OF THE ROLE:
Mother Africa seeks an experienced Finance – Grants & Invoicing (Contractor) to support the financial management of grant-funded programs. This role is focused on financial oversight and analysis, including budget-to-actuals monitoring, program budget management, reimbursement-based invoicing, and accounts receivable tracking for publicly funded grants. Many of these contracts are reimbursement-based and include city, county, state, and federal pass-through awards. After onboarding, the Finance Contractor will own financial reporting and invoicing for their portfolio and will feel comfortable leading in the following roles and responsibilities:
Roles & Responsibilities
- Partner with Program Managers on grant fund expenditures, ensuring grant funds are expended according to award terms
- Manage regular invoicing schedules for multiple six-figure government contracts with varying levels of complexity
- Prepare and maintain budget-to-actuals reports for grant-funded programs.
- Analyze variances between approved budgets and actual expenditures.
- Identify trends, risks, and underspending or overspending issues.Communicate findings and recommendations to leadership and program staff.
- Contribute sound guidance and direction regarding organizational fiscal and financial management
- Develop and implement practices to ensure smooth operations for independent annual audits and desk monitoring from funders
- Develop donor relations database and metrics for donor behavior
- Build and maintain strong internal and external relationships
- Work closely and cooperatively with Deputy Director, bookkeepers and program managers
- Monitor accounts receivable related to grant reimbursements.
- Track outstanding invoices and expected payment dates.
- Coordinate follow-up with funders on overdue payments.
- Provide regular AR aging updates to leadership.
- Maintain accurate financial records for each grant-funded program.
- Reconcile invoiced amounts with accounting records and received payments.
- Support financial reporting for leadership, funders, and auditors.
- Assist with cash flow tracking related to grant reimbursements.
- Other tasks as assigned
Ensure invoices:
- Are accurate and complete
- Align with approved budgets and reporting periods
- Include required financial documentation
Required Skills & Qualifications
- A minimum of 3-4 years of experience with nonprofit finance, grant-based accounting, and fiscal grants management of federal and non‐federal public sector grant funded programs.
- Demonstrated experience with:
- Budget-to-actuals analysis
- Reimbursement-based invoicing
- Accounts receivable monitoring
- High attention to detail and strong analytical skills.
Preferred Skills & Qualifications
- Bachelor's Degree in Business, Finance, Nonprofit Management or related field; or professional certification (CRA, CPA, or equivalent)
- Experience building and maintaining strong relationships with internal and external stakeholders
- Experience participating in government contract audits
- Experience writing Federal Grants and budgets and/or managing them
- Strong knowledge of reimbursement contract compliance
- Strong administrative skills with the ability to set priorities and manage multiple tasks effectively and efficiently
- Ability to communicate clearly and concisely
- Proficiency with Google Suite products
- Proficiency with Aplos software
- Comfortability and familiarity with culturally rich environments; strong cultural awareness and appreciation
- Experience living or working in an African country, or with African communities here and/or lived experience as an immigrant or refugee in the US
- Proficiency in an African language
PHYSICAL DEMANDS:
To successfully perform the essential duties of this position, an individual must be able to sit at a desk for four or more hours per day. May on occasion need to lift and carry objects up to 20 pounds. Reasonable accommodations may be made to assist individuals with disabilities to perform essential job functions.
LIMITATIONS AND DISCLAIMER:
The above job description is meant to describe the general nature and level of work performed; it is not intended as an exhaustive list of all duties, responsibilities, and required skills for the position. Employees will be required to follow any other job-related instructions and to perform other duties requested by their supervisor in compliance with Federal and State laws. Requirements represent minimum levels of knowledge, skills, and/or abilities necessary to perform each duty proficiently.
HOW TO APPLY:
Email a cover letter and resume to HR@motherafrica.org. Title the email ‘Finance - Grants and Invoicing Consultant’. If you have questions about this position, please contact our Human Resources Manager, Angela Brooks at 206-290-9752.
EMPLOYMENT PRACTICE:
Mother Africa is an Equal Opportunity Employer. Applications are considered without regard to race, age, sex, color, creed, religion, disability, national origin, marital status, mental or physical handicap, sexual orientation (heterosexuality, homosexuality, bisexuality), and expression of gender identity or any other classification protected by law.
Mother Africa is an equal-opportunity employer.
We encourage African candidates to apply.
Pay: $31.25 - $40.00 per hour
Expected hours: 10.0 – 20.0 per week
Application Question(s):
- Describe your experience living or working in an African country, or with African communities here and/or lived experience as an immigrant or refugee in the US
Experience:
- Reimbursement-based invoicing: 3 years (Required)
- Accounts receivable monitoring: 3 years (Required)
- nonprofit finance: 3 years (Required)
- Analyzing variances between approved budgets: 3 years (Required)
- Coordinating follow-up with funders on overdue payments.: 3 years (Required)
- Analyzing actual expenditures: 3 years (Required)
- Budget-to-actuals analysis: 3 years (Required)
Work Location: Hybrid remote in Kent, WA 98032
