Marketing Operations Assistant at Boiron USA
Hybrid Schedule - 3 days in office 2 from home.
Must be able to commute to Newtown Square, PA
What does Boiron Do?
For over 85 years, Boiron has been dedicated to providing families with the purest medicines made from the earth's best resources. As a leader in the natural health and wellness space, Boiron offers solutions for common ailments such as cold, allergies, heartburn, muscle soreness and many more. You can find Boiron products in top retailers nationwide.
What would you be doing as a Marketing Operations Assistant?
The Marketing Operations Assistant supports the efficient execution of marketing projects by managing daily workflows, coordinating cross-functional communication, and maintaining accurate project documentation. Working alongside the Marketing Operations Manager, this role helps route creative assets, track deliverables, organize digital files, and prepare progress reports from Workfront. The Assistant plays a key supporting role in ensuring timelines are met, feedback is collected, and project teams remain aligned. This position is ideal for someone who is detail-oriented, organized, and eager to build experience in marketing operations and project management within a collaborative, fast-paced environment.
But what does this role really do?
Project & Workflow Support
Support daily project workflow management in Workfront, including submitting requests, assigning templates, updating timelines, and tracking deliverables.
Monitor task statuses and follow up with internal teams to ensure deadlines remain on track.
Cross-Functional Coordination
Assist in coordinating communication between Marketing, Creative, Operations, Supply Chain, and Regulatory teams to support smooth handoffs.
Help prepare agendas, take notes, and track follow-up items for cross-functional meetings.
Creative Routing & Approvals
Assist in routing creative assets through review and approval workflows, collecting feedback, tracking revisions, and confirming final approvals.
Support creative proof reviews by consolidating comments and flagging open questions or inconsistencies.
Data & Reporting
Assist in preparing Workfront reports to provide visibility into workload, timelines, task progress, and project status.
Maintain project trackers and documentation as needed.
Digital Asset & Documentation Management
Ensure digital files and creative assets are accurately archived in the data management system and easily accessible to stakeholders.
Vendor & Administrative Support
Support vendor coordination by helping track invoices, purchase orders, and other documentation.
Assist with scheduling, logistics, and coordination for project meetings and cross-functional discussions.
Issue Escalation & Improvement
Identify potential delays or bottlenecks and escalate to the Marketing Operations Manager.
Contribute to continuous improvement by updating workflow templates, SOPs, and process documentation.
Other Duties
Perform additional tasks as assigned.
You would be a great fit if you have the following...
- At least 1-2 years of experience in Marketing or related field preferred; however, recent college graduates with related internship experience may be considered.
- Strong organizational and time-management skills with the ability to handle multiple projects simultaneously.
- Comfortable working in a fast-paced, cross-functional environment with changing priorities.
- Detail-oriented with the ability to follow processes while remaining flexible and adaptable.
- Strong communication skills, both written and verbal, required.
- Works well under pressure to meet the deadlines.
- Proficient with operating a personal computer and use of MS Excel/Word/Outlook/PowerPoint and other required programs.
- Must be able to demonstrate personal integrity & honesty, as well as take responsibility.
- Occasional overnight travel.
