Vital Hard Seltzer Executive Assistant: Hybrid | Nashville, TN
Background: Vital Premium Hard Seltzer is a Nashville based beverage company redefining what hard seltzer can be. Built as a premium functional alcoholic beverage, Vital combines 5% ABV, electrolytes, alcohol derived from sugar cane, real fruit juice, light carbonation, and no artificial ingredients to create a cleaner, more refined drinking experience. Designed for consumers who want bold flavor without heaviness, Vital is positioned as a premium alternative in a category ready for evolution. As the brand grows, we are focused on disciplined execution, strong market presence, and building something meaningful from the ground up..
Vital Premium Hard Seltzer is looking for a sharp, driven, highly organized individual to join our team in Nashville, TN.
The number one requirement for this role is organization and execution. We need someone who can take moving parts, track them across departments and ensure they are executed on time by a team member or themselves.
At its core, this role exists to handle important tasks, follow up on them in order to maintain a consistent and seamless workflow.
This is a high-trust position that supports internal execution across marketing, operations, vendor coordination, reporting, and administrative needs at the executive level. You will help keep ownership organized, priorities clear, and action items moving.
If you need a rigid role with repetitive daily tasks, this is not it. If you thrive in a fast-moving environment, enjoy solving problems, and like wearing multiple hats, keep reading.
This role is ideal for someone who enjoys building structure, managing details, ensuring execution on important deliverables, and making sure nothing slips through the cracks.
This role reports directly to the President and serves as a close support function to leadership, helping convert priorities, decisions, and evolving needs into organized execution across departments.
Core Responsibilities
• Stay on top of ownership priorities and help ensure tasks get completed
• Track action items across departments and follow up until execution happens
• Maintain clean dashboards, notes, and weekly reporting documents
• Step in on miscellaneous business critical tasks as needed to help close operational gaps and keep momentum moving
• Help organize meetings, deliverables, and next steps
• Handle day to day administrative tasks that keep leadership efficient
Administrative & Internal Operations
• Schedule leadership meetings
• Update and distribute weekly deliverable dashboards
• Assist Ownership with task tracking and completion
• Help form and organize weekly internal reports
Social & Marketing Support
• Ensure assets are delivered to agencies on time
• Help coordinate giveaways
• Assist in keeping marketing deliverables organized
Merch & Vendor Coordination
- Communicate with printers, vendors, and web team
- Review mockups and manage approvals with ownership
Reporting & Data
• Track POS inventory and account status
• Maintain updated excel spreadsheets for projections and reporting
• Keep reporting clean, accurate, and current
What We’re Looking For
• Extremely organized. This is non-negotiable.
• Strong executor who finishes what they start
• Proficient in Excel and comfortable handling numbers/inventory/projections
• High level of common sense and sound judgment
• Comfortable jumping into evolving needs and helping wherever necessary
• Self starter who does not need constant direction
• Calm under pressure and able to manage multiple priorities
• Comfortable handling many small but important moving pieces
What Success Looks Like
• Ownership should be spending time on growth, relationships, sales, operations, and executive decisions.
• Your role is to help absorb the tasks that support those priorities and make sure important items do not get lost.
• This role is about discipline, follow through, and keeping the company aligned.
