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Our well-known beauty client is seeking a Marketing Assistant/Coordinator to support day-to-day marketing operations and team coordination. This role is heavily administrative and ideal for someone who is highly organized, detail-oriented, and eager to learn the behind-the-scenes processes of a fast-paced, luxury beauty environment. You will partner closely with cross-functional teams, vendors, and leadership while helping manage workflows, systems, and reporting.
The Basics
Duration: 7.5 months
Hours per week: Full-time, approximately 40 hours per week
Location requirements: Hybrid; New York City (Hudson Yards)
Top 3 Required Qualifications:
- Strong administrative and organizational skills with high attention to detail and ability to manage multiple workflows simultaneously
- Experience working in operational systems such as purchase orders, invoices, order forms, trackers, or internal reporting tools
- Self-starter mindset with ability to operate autonomously, adapt quickly to shifting priorities, and collaborate across teams
Other Qualifications
College degree preferred
Interest in marketing, beauty, fashion, or luxury brands
Comfortable working with vendors and external partners
Strong written and verbal communication skills
Ability to give and receive feedback in a collaborative environment
Eagerness to learn internal processes and grow a long-term career in the beauty industry
Key Responsibilities:
- Own and maintain budget trackers; process purchase orders, invoices, and vendor-related documentation
- Manage communication with internal teams and external vendors, including onboarding new vendors as needed
- Create and manage product orders, oversee shipments, and communicate timelines to stakeholders
- Track and maintain inventory for team product closet supporting mailers and events
- Organize and maintain internal team storage hubs and documentation systems
- Track project timelines and updates within team dashboards and reporting tools
- Oversee updates across internal reporting systems and share progress with key stakeholders
- Identify and vet potential influencer talent for product mailers
- Own reporting and recaps; support and occasionally develop strategy and presentation materials for team and leadership updates
In this position, you may have access to client or customer systems, confidential and/or proprietary information or data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment.
Benefits
Creative Circle's Freelance Employee benefits package includes eligibility for Minimum Essential Coverage (MEC) medical plan, dental/vision/term life package, discount prescription program, critical illness, accident, tele-behavioral health, and 401(k) plan. Sick leave is provided to Candidates whose assignment work location is in a state or city subject to sick leave laws. A Minimum Value (MV) PPO medical plan, Employee Stock Purchase Plan, and paid holiday eligibility are based on length and dates of service.
Email Your Resume In Word To
asella@creativecircle.com
Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply.
Please do NOT change the email subject line in any way. You must keep the JobID: linkedin : AS30-1983663 -- in the email subject line for your application to be considered.
Ashley Sella - Senior Recruiter, National Delivery
For Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa such as a H-1B, TN, or O visa. We do not support or provide training for STEM/OPT programs. Additionally, you must be physically located in and perform the work for our client in the United States.This is a new role.
This job was first posted by Creative Circle on 04/14/2026 and applications will be accepted on an ongoing basis until the position is filled or closed.
Creative Circle is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law. Our hiring process includes AI screening for keywords and minimum qualifications. Recruiters review all results. Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements. United Healthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Creative Circle.
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